Indiana Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Dear [Hotel Name], I am writing to confirm the upcoming arrival of a corporate guest from Indiana who will be staying at your establishment. We appreciate your assistance in ensuring that our guest has a comfortable and enjoyable stay. Please find below the details of their visit: Guest Name: [Corporate Guest Name] Arrival Date: [Date] Departure Date: [Date] Reservation Number: [Number] [Hotel Name] must be commended for being chosen as the preferred accommodation for our esteemed guest. We trust that your hotel will provide the highest level of service to maintain our esteemed corporate relationship. Our guest, hailing from Indiana, is a valuable member of our organization and is traveling to your area on important business matters. It is essential that they are well-rested and receive impeccable service during their stay. We kindly request your staff to extend utmost courtesy and provide any necessary assistance to ensure their satisfaction. In terms of accommodation, our guest requires a well-appointed room with the following amenities: — King-size be— - Non-smoking room - High-speed internet access Minimaba— - In-room safe - Complimentary breakfast — Access to business center and fitness facilities Furthermore, please be aware that our guest may require additional services such as laundry, room service, and transportation. We kindly request that you inform them of any associated costs for these services upon check-in. Additionally, we kindly request your staff to provide our guest with information regarding nearby attractions, restaurants, and transportation options. It would be greatly appreciated if you could provide them with a map of the area to help them navigate your city. As our guest will be arriving late in the evening, it would be greatly appreciated if you could ensure a seamless check-in process, regardless of the time. Prompt attention to our guest's needs will further enhance our business relationship and leave a positive impression. Please confirm this reservation and all the requested amenities at your earliest convenience via email or by phone. Should any issues arise or if there are any concerns, please do not hesitate to contact our corporate office at [Phone Number] or via email at [Email Address]. We trust your hotel will make every effort to ensure our corporate guest from Indiana has a memorable stay, offering unmatched hospitality and professionalism. Your dedication to service excellence is greatly appreciated. Thank you in advance for your attention to this matter. We look forward to a successful relationship with [Hotel Name] and appreciate your commitment to providing excellent service to our valued corporate guests. Sincerely, [Your Name] [Your Title] [Your Organization]

Dear [Hotel Name], I am writing to confirm the upcoming arrival of a corporate guest from Indiana who will be staying at your establishment. We appreciate your assistance in ensuring that our guest has a comfortable and enjoyable stay. Please find below the details of their visit: Guest Name: [Corporate Guest Name] Arrival Date: [Date] Departure Date: [Date] Reservation Number: [Number] [Hotel Name] must be commended for being chosen as the preferred accommodation for our esteemed guest. We trust that your hotel will provide the highest level of service to maintain our esteemed corporate relationship. Our guest, hailing from Indiana, is a valuable member of our organization and is traveling to your area on important business matters. It is essential that they are well-rested and receive impeccable service during their stay. We kindly request your staff to extend utmost courtesy and provide any necessary assistance to ensure their satisfaction. In terms of accommodation, our guest requires a well-appointed room with the following amenities: — King-size be— - Non-smoking room - High-speed internet access Minimaba— - In-room safe - Complimentary breakfast — Access to business center and fitness facilities Furthermore, please be aware that our guest may require additional services such as laundry, room service, and transportation. We kindly request that you inform them of any associated costs for these services upon check-in. Additionally, we kindly request your staff to provide our guest with information regarding nearby attractions, restaurants, and transportation options. It would be greatly appreciated if you could provide them with a map of the area to help them navigate your city. As our guest will be arriving late in the evening, it would be greatly appreciated if you could ensure a seamless check-in process, regardless of the time. Prompt attention to our guest's needs will further enhance our business relationship and leave a positive impression. Please confirm this reservation and all the requested amenities at your earliest convenience via email or by phone. Should any issues arise or if there are any concerns, please do not hesitate to contact our corporate office at [Phone Number] or via email at [Email Address]. We trust your hotel will make every effort to ensure our corporate guest from Indiana has a memorable stay, offering unmatched hospitality and professionalism. Your dedication to service excellence is greatly appreciated. Thank you in advance for your attention to this matter. We look forward to a successful relationship with [Hotel Name] and appreciate your commitment to providing excellent service to our valued corporate guests. Sincerely, [Your Name] [Your Title] [Your Organization]