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If an outside interest isn't disclosed, it could bias research results or how they are reportedfor example, minimizing certain results and emphasizing others. It might not even affect research, but it could give the appearance of bias, which may be enough for a conflict of interest.
What can I exclude from my disclosure? You do not need to disclose: Outside interests that do not relate to your institutional responsibilities or the University's educational, research, service or other missions. For example, if you manage rental property on the weekend, this does not need to be disclosed.
Note: A potential or actual conflict of interest exists when commitments and obligations are likely to be compromised by the nominator(s)'other material interests, or relationships (especially economic), particularly if those interests or commitments are not disclosed.
You are also required to disclose during the year if 1) you acquire a new financial interest or gift or 2) you wish to work or consult for an outside entity. If you acquire a new financial interest or gift that is covered under the policy, you must disclose within 30 days of acquiring the interest.
9. How should an employee disclose potential conflicts of interest and commitment? A disclosure of potential conflicts of interest and/or duality of interest form should be signed annually by all employees who have business dealings with outside individuals, agencies, or vendors.
It's important to disclose both potentially perceived and actual conflicts of interest to allow others to evaluate the matter and make the decision, rather than keep it to oneself and then create an ethical or legal situation.