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By documenting the agenda and action items assigned to board members, minutes ensure that everyone is on the same page and knows what is expected of them. They serve as a legal record of resolutions made at the meeting, providing legal protection for the board of directors and the company in case of legal disputes.
The company is legally required to keep minutes of all board meetings. These minutes should accurately record all resolutions and decisions, and preferably contain some indication of the facts that the directors took into consideration when reaching those decisions.
2. What Should Be Included in Meeting Minutes? Actions taken or agreed to be taken. Next steps. Voting outcomes ? e.g., (if necessary, details regarding who made motions; who seconded and approved or via show of hands, etc.) Motions taken or rejected. Items to be held over. New business. Next meeting date and time.
Meeting minutes are a record of what transpires during a board meeting, typically written by the corporate secretary, capturing the decisions, motions, and key deliberations that are associated with the items on a board meeting agenda.
What's In. The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.