A virtual assistant is like a personal secretary. They provide customer support, write, answer calls, transcribe, do research, etc. They basically work at home and communicate with their Employer through the Internet or through phone. One method many companies take to maximize the likelihood of having a positive experience in retaining a virtual assistant is by going through a virtual staffing agency. These virtual staffing agencies operate similarly to conventional staffing agencies. When setting up the structure of a virtual assistant business, the owner must decide how he or she will collect the money earned for the services performed.
Traditional Invoicing/Net 30 Days If the virtual assistant does a lot of work for larger corporate clients, she may find that her clients will only do business with her if she extends Net 30 Day terms. With this arrangement, the virtual assistant will issue an invoice at the specified time periods or at the end of a project, whatever is agreed to prior to starting the project.
Traditional Invoicing/Due Upon Receipt Issuing the purchase order or having an agreement where the terms are Due Upon Receipt will help the virtual assistant to get paid much quicker. Just like Net 30 Day terms, the virtual assistant will send an invoice at specified times or at the end of the project and wait for the company to send a check.
Credit Card Payment The virtual assistant can set-up a merchant account and collect payment from the client using a credit card. An invoice will usually still need to be given to the client, but payment can be processed immediately at specified times. The virtual assistant can keep the clients credit card number on file and charge it as soon as a project is completed and the invoice is approved. Credit card payments can also be processed through PayPal without setting-up a merchant account.
Retainer Many virtual assistants collect a retainer from their clients. Often a discount is given when the client agrees to a certain number of hours of work per month charged if it is used or not. Since the client has already paid, they will most likely use the time, however, this is a nice way for the VA to estimate how much he or she will work in a month because the client as already committed to a certain number of hours.
A Kansas Retainer Agreement for Virtual Assistant Services is a legal contract that outlines the terms and conditions between a virtual assistant and a client in the state of Kansas. This agreement serves as a formal agreement to secure the services of a virtual assistant on a retainer basis. In this retainer agreement, the virtual assistant agrees to provide services to the client as specified, whereas the client agrees to pay a predetermined retainer fee to secure the virtual assistant's availability for a certain period. This agreement offers flexibility for clients who require ongoing administrative, technical, or creative assistance without the need for a full-time employee. The Kansas Retainer Agreement for Virtual Assistant Services typically includes key details such as: 1. Parties: Clearly identifies the virtual assistant and the client along with their contact information. 2. Service Scope: Outlines the specific tasks or services that the virtual assistant will be responsible for. It can include administrative tasks, email and calendar management, social media management, content creation, customer service, research, and other agreed-upon responsibilities. 3. Retainer Fee: Defines the amount and frequency of the retainer fee payment. It can be a fixed monthly fee, hourly rate, or per-project basis, depending on the agreement. 4. Duration and Termination: Specifies the length of the retainer agreement, whether it is a fixed term or ongoing, and outlines the termination clause, including notice periods and grounds for termination. 5. Confidentiality and Non-Disclosure: Addresses the protection of sensitive information and trade secrets shared between the virtual assistant and the client during the course of their working relationship. 6. Intellectual Property: Determines the ownership of any intellectual property created by the virtual assistant during their engagement with the client. It may include copyrights, trademarks, or patents related to content, designs, or software. 7. Communication and Reporting: Establishes the preferred communication channels, frequency of progress updates, and reporting structure to ensure effective collaboration and accountability. Types of Kansas Retainer Agreements for Virtual Assistant Services: 1. Ongoing Retainer Agreement: This type of agreement is suitable for clients who require continuous support and assistance with day-to-day tasks. The retainer fee is generally paid monthly or quarterly, securing the virtual assistant's availability for a set number of hours per week or month. 2. Project-based Retainer Agreement: This agreement is ideal for clients who have specific projects requiring virtual assistance, such as website development, marketing campaigns, or event planning. The retainer fee is paid for a fixed duration until the completion of the project. 3. Temporary Retainer Agreement: This agreement is designed for clients who require virtual assistance for a short-term period or to cover temporary employee absences. The retainer fee is paid for a fixed duration, typically ranging from a few weeks to a few months. Overall, a Kansas Retainer Agreement for Virtual Assistant Services is a legally binding document that protects the interests of both the virtual assistant and the client, ensuring a clear understanding of the services to be provided, the payment terms, and other essential details.
