Subject: Termination of Physician's Care — Physician to Patient Dear [Patient's Name], I hope this letter finds you in good health. It is with regret that I write to inform you of the termination of our physician-patient relationship. As a provider dedicated to your wellbeing, this decision was not made lightly, but I believe it is in the best interest of both parties involved. [If applicable, briefly explain the reason for termination, such as repeated missed appointments, non-compliance with treatment plan, or a breakdown in communication]. It is essential for patients to have a trusting and open relationship with their healthcare providers. Unfortunately, based on recent events, it is clear that we are unable to establish and maintain this necessary rapport. Hence, it is in your best interest to seek medical care from another physician who can address your needs more effectively. While I understand that this news may be unexpected, please rest assured that your ongoing medical care remains a top priority. In order to make this transition as smooth as possible, I would like to offer the following assistance: 1. Medical Records Transfer: To ensure continuity of care, I will gladly transfer your medical records to your new healthcare provider. Upon receipt of written authorization, I will ensure that your records are securely sent to their designated facility. 2. Recommendations for Alternative Physicians: As your healthcare advocate, I will be happy to provide you with suggestions for other physicians who specialize in your specific medical needs. These recommendations can help guide your search for a new healthcare provider. 3. Refilling Prescriptions: If you have any ongoing prescriptions that require refilling during this transition period, please let me know as soon as possible. I will do my best to provide you with an adequate supply until you find a new physician. In closing, I want to emphasize that this decision was not made casually, but rather in the interest of your overall wellness. It is my sincere hope that you find another physician who can provide you with the level of care and attention you deserve. Should you have any questions or require any additional assistance during this transition, please do not hesitate to reach out to my office. Our staff is available to support you in any way they can. Wishing you good health and success in finding a new healthcare provider. Sincerely, [Physician's Name] [Physician's Title] [Medical Facility Name] [Contact Information] Keywords: Kansas, sample letter, termination of physician's care, physician to patient, physician-patient relationship, open relationship, medical records transfer, alternative physicians, refilling prescriptions, uninterrupted care.
Kansas Sample Letter for Termination of Physician's Care - Physician to Patient
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How to fill out Kansas Sample Letter For Termination Of Physician's Care - Physician To Patient?
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When you decide to end your relationship with a patient, inform him or her in writing and send the letter by certified mail, with a return receipt requested. If it's possible to describe the reason for the termination in a brief, clear, objective way, do so in the letter.
The medical termination letter format should include a reason for the termination, the date of the termination, and the amount of time you will continue to provide care for the patient. Include supporting evidence for the decision, especially if the decision is based on the undesirable actions of the patient.
Giving proper notice to a patient usually includes telling the patient, either on the phone or face to face, that the physician is terminating the physician-patient relationship and writing the patient a letter confirming the termination. The letter should be sent by certified mail, return receipt requested.
The discharge letter should be marked "personal/confidential" and mailed by certified mail, return receipt requested, to the patient's last known address. File a copy of the letter and the receipt in the patient's medical record. If the letter is returned unclaimed, mail it again.
According to CMA's California Physician Legal Handbook, physicians can terminate a patient-physician relationship without cause.
The typical termination procedure involves consulting with the patient's insurer about your plans, then sending a letter to the patient by certifed mail, with a return receipt requested.
Include something like:Respectfully,Respectfully yours,Sincerely,Best wishes,All the best,Warm regards,Consider to whom you're writing.Consider the purpose of the letter.More items...
How to Write a Patient Termination Letter Due to Non-ComplianceGet straight to the point. Don't beat around the bush.Provide the reason(s) for the discharge.Give the patient a clear, dated deadline to find a new provider.Mention emergency care.Offer to transfer medical records.
In general, the physician-patient relationship can be terminated in two ways without creating liability for abandonment: 1) the physician ends the relationship after giving the patient notice, a reasonable opportunity to find substitute care and the information necessary to obtain the patient's medical records, or 2)
A patient can end the relationship by giving the physician oral or written notification. Physicians should document this notification in the patient's chart. It may be prudent to send the patient an acknowledgment that he or she has terminated the doctor-patient relationship, and then retain a copy of the letter.
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