Kansas Sample Letter for Response to Employee Complaint about Smoking

• Category: Letters - Nonlegal - Responses
• State: Multi-State
• Control #: US-0555LR
• Format: Word; Rich Text

Description

Sample Letter for Response to Employee Complaint about Smoking [Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee Name] [Employee Position] [Employee Department] [Company Address] [City, State, ZIP Code] Dear [Employee Name], Re: Response to Employee Complaint about Smoking I hope this letter finds you well. I am writing to address your recent complaint regarding smoking within the workplace. We take all employee concerns seriously and strive to create a healthy and comfortable environment for all employees at [Company Name]. Upon receiving your complaint, we conducted a thorough investigation to gather additional information and understand the nature of the concern. Our goal is to foster a collaborative and respectful workplace, ensuring that employees' rights and well-being are upheld. As you may already know, Kansas state laws govern workplace smoking regulations. According to the Kansas Indoor Clean Air Act, smoking is prohibited in most public places, including indoor areas of businesses like ours. We comply fully with this law and have implemented a smoke-free policy within our premises. To remind and educate all employees about our smoking policy, we will be posting clear signage in prominent locations throughout the workplace. Moreover, we will reinforce our policy during team meetings, orientations, and in future communication updates to ensure everyone is aware and understands our commitment to maintaining a healthy and smoke-free environment. Additionally, we encourage employees to report any observed violations of our smoking policy promptly. If you witness any instances of non-compliance, please notify your supervisor or the HR department, and appropriate action will be taken to address the issue. We appreciate your willingness to raise this concern and play an active role in maintaining a positive work environment. Your feedback helps us further improve our policies and ensures the well-being and satisfaction of all employees. If you have any further questions or concerns related to this matter, please do not hesitate to contact me directly at [Email Address] or [Phone Number]. I am always available to address any employee queries or suggestions. Thank you for your understanding and cooperation in this matter. Sincerely, [Your Name] [Your Title] [Company Name]

[Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee Name] [Employee Position] [Employee Department] [Company Address] [City, State, ZIP Code] Dear [Employee Name], Re: Response to Employee Complaint about Smoking I hope this letter finds you well. I am writing to address your recent complaint regarding smoking within the workplace. We take all employee concerns seriously and strive to create a healthy and comfortable environment for all employees at [Company Name]. Upon receiving your complaint, we conducted a thorough investigation to gather additional information and understand the nature of the concern. Our goal is to foster a collaborative and respectful workplace, ensuring that employees' rights and well-being are upheld. As you may already know, Kansas state laws govern workplace smoking regulations. According to the Kansas Indoor Clean Air Act, smoking is prohibited in most public places, including indoor areas of businesses like ours. We comply fully with this law and have implemented a smoke-free policy within our premises. To remind and educate all employees about our smoking policy, we will be posting clear signage in prominent locations throughout the workplace. Moreover, we will reinforce our policy during team meetings, orientations, and in future communication updates to ensure everyone is aware and understands our commitment to maintaining a healthy and smoke-free environment. Additionally, we encourage employees to report any observed violations of our smoking policy promptly. If you witness any instances of non-compliance, please notify your supervisor or the HR department, and appropriate action will be taken to address the issue. We appreciate your willingness to raise this concern and play an active role in maintaining a positive work environment. Your feedback helps us further improve our policies and ensures the well-being and satisfaction of all employees. If you have any further questions or concerns related to this matter, please do not hesitate to contact me directly at [Email Address] or [Phone Number]. I am always available to address any employee queries or suggestions. Thank you for your understanding and cooperation in this matter. Sincerely, [Your Name] [Your Title] [Company Name]