Kansas Employment Form

• Category: Employment - Personnel Files
• State: Multi-State
• Control #: US-538EM
• Format: Word; Rich Text

Description

This form allows a supervisor to collect vital employment information from an employee. Kansas Employment Form, also known as Kansas Employment Eligibility Verification Form, is a document utilized by employers in the state of Kansas to verify the eligibility of new employees to work in the United States. This form plays a vital role in ensuring compliance with federal immigration laws and confirming that individuals hired are authorized to work. The Kansas Employment Form is based on the federal Employment Eligibility Verification Form (Form I-9) but contains additional state-specific information. It requires employees to present valid and acceptable documents that establish their identity and employment authorization. By completing this form, employers can establish a record of their good faith effort in hiring individuals who are legally permitted to work in Kansas and the U.S. Key elements of the Kansas Employment Form include: 1. Employee Information: This section requires employees to enter their full name, home address, date of birth, email address, phone number, and social security number (if applicable). 2. Work Eligibility: Employees must indicate their employment eligibility category by checking one of the boxes provided. These categories include U.S. Citizen, Lawful Permanent Resident, Alien Authorized to Work, and Nonimmigrant Alien Authorized to Work. Further details may be required depending on the selected category. 3. Employment Authorization Document: If the employee is an Alien Authorized to Work or Nonimmigrant Alien Authorized to Work, information about their Employment Authorization Document (EAD) must be provided, including document number, expiration date, and the issuing authority. 4. Supporting Documents: Employees must present original and unexpired documents that establish their identity and employment authorization. These can include U.S. passports, Permanent Resident Cards (Green Cards), Employment Authorization Documents, Social Security Cards, and other identity and work authorization documents listed on the form. 5. Certification: This section is completed by the employer or authorized representative after reviewing the employee's presented documents. It includes the employer's business name, address, and date of hire, as well as the representative's name and title. The employer certifies that the documentation appears genuine and relates to the individual, and attests under penalty of perjury that they have examined the documents. Variations of the Kansas Employment Form may include specific instructions for employers, additional state-required information, or supplemental documents to ensure compliance with Kansas state laws. For example, Kansas employers may be required to include a Kansas Individual Income Tax Withholding Form along with the Kansas Employment Form. By properly completing the Kansas Employment Form and retaining it as part of the employee's personnel record, employers demonstrate their commitment to upholding immigration laws, avoiding penalties, and fostering a legal and ethical workforce in the state.

Kansas Employment Form, also known as Kansas Employment Eligibility Verification Form, is a document utilized by employers in the state of Kansas to verify the eligibility of new employees to work in the United States. This form plays a vital role in ensuring compliance with federal immigration laws and confirming that individuals hired are authorized to work. The Kansas Employment Form is based on the federal Employment Eligibility Verification Form (Form I-9) but contains additional state-specific information. It requires employees to present valid and acceptable documents that establish their identity and employment authorization. By completing this form, employers can establish a record of their good faith effort in hiring individuals who are legally permitted to work in Kansas and the U.S. Key elements of the Kansas Employment Form include: 1. Employee Information: This section requires employees to enter their full name, home address, date of birth, email address, phone number, and social security number (if applicable). 2. Work Eligibility: Employees must indicate their employment eligibility category by checking one of the boxes provided. These categories include U.S. Citizen, Lawful Permanent Resident, Alien Authorized to Work, and Nonimmigrant Alien Authorized to Work. Further details may be required depending on the selected category. 3. Employment Authorization Document: If the employee is an Alien Authorized to Work or Nonimmigrant Alien Authorized to Work, information about their Employment Authorization Document (EAD) must be provided, including document number, expiration date, and the issuing authority. 4. Supporting Documents: Employees must present original and unexpired documents that establish their identity and employment authorization. These can include U.S. passports, Permanent Resident Cards (Green Cards), Employment Authorization Documents, Social Security Cards, and other identity and work authorization documents listed on the form. 5. Certification: This section is completed by the employer or authorized representative after reviewing the employee's presented documents. It includes the employer's business name, address, and date of hire, as well as the representative's name and title. The employer certifies that the documentation appears genuine and relates to the individual, and attests under penalty of perjury that they have examined the documents. Variations of the Kansas Employment Form may include specific instructions for employers, additional state-required information, or supplemental documents to ensure compliance with Kansas state laws. For example, Kansas employers may be required to include a Kansas Individual Income Tax Withholding Form along with the Kansas Employment Form. By properly completing the Kansas Employment Form and retaining it as part of the employee's personnel record, employers demonstrate their commitment to upholding immigration laws, avoiding penalties, and fostering a legal and ethical workforce in the state.