No particular language is necessary for the return of an account as uncollectible so long as the notice or letter used clearly conveys the necessary information.
Kentucky Collection Agency's Return of Claim as Uncollectible
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How to fill out Collection Agency's Return Of Claim As Uncollectible?
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FAQ
If you pay a collection agency a percent of what they successfully collect (taken off the top) and you are a cash basis taxpayer, you should not deduct your collection expense unless you "gross up" amounts paid to you by the collection agency to the pre-fee collection amount.
If you are unable to pay your debts, you should contact your creditor to let them know and see if they are willing to write off the debt.
As long as your charge-off remains unpaid, you're still legally obligated to pay back the amount you owe. Even when a company writes off your debt as a loss for its own accounting purposes, it still has the right to pursue collection.
If your debt is sold to a debt purchaser like a debt collection agency, you will owe the purchaser money, but you will not owe the original lender anything.
Unfortunately, you're still obligated to pay a debt even if the original creditor sells it to a collection agency. As long as you legally consented to repay your loan in the first place, it doesn't matter who owns it. You may be able to pay less than you actually owe, though.
If a debt is sold to another company, do I have to pay? Once your debt has been sold to a debt purchaser you owe them the money, not the original creditor. The debt purchaser must follow the same rules as your original creditor when they collect the debt, and you keep all the same legal rights.
Ask the credit bureau to remove it from your credit report using a dispute letter. If a collector keeps a debt on your credit report longer than seven years, you can challenge the debt and request it be removed. This is especially true if you have proof of the start of the delinquency.
Generally, write-off is mandatory for debts delinquent more than two years, unless documented and justified to OMB in consultation with Treasury. However, in those cases where material collections can be documented to occur after two years, debt cannot be written off until the estimated collections become immaterial.
In most cases, the original creditor will give you more generous terms for repayment than any debt collector will. The original creditor will also be happy to recoup the debt that they extended to you, at least most of the time. Paying the original creditor can also help your credit score in many cases.
If you do have a legitimate issue with a debt collection that shows up on your credit report, you can dispute it through the collector or the credit bureaus. To contact the collector directly, be sure you file a letter in writing within 30 days of first receiving communication about the debt.
