Personally Identifiable Information (PII), as used in information security, refers to information that can be used to uniquely identify, contact, or locate a single person or can be used with other sources to uniquely identify a single individual. Personally identifiable information (PII) includes any data about an individual that could, potentially identify that person, such as a name, fingerprints or other biometric data, email address, street address, telephone number or social security number.
Kentucky Acknowledgment of Obligations with Regard to Personally Identifiable Information is a legal document designed to ensure the protection and privacy of personally identifiable information (PIN) in Kentucky. PIN refers to any information that can be used to identify an individual, such as their name, social security number, date of birth, address, or financial information. This acknowledgment outlines the responsibilities and obligations that organizations, businesses, or individuals have when collecting, storing, or processing PIN within the state of Kentucky. It highlights the importance of safeguarding this sensitive information and the potential consequences for not doing so. The Kentucky Acknowledgment of Obligations with Regard to Personally Identifiable Information emphasizes the following key concepts and actions: 1. Data Collection and Consent: Acknowledges that organizations must obtain explicit consent from individuals before collecting and using their personally identifiable information. This includes clearly stating the purpose of data collection and obtaining consent separately for different purposes if necessary. 2. Data Security: Emphasizes the need for adequate security measures to protect PIN from unauthorized access, disclosure, alteration, or destruction. This may include implementing firewalls, encryption, secure storage, access controls, and regular security audits. 3. Data Breach Notification: Outlines the obligations to promptly notify affected individuals and relevant authorities in the event of a security breach that could compromise PIN. It also specifies the timelines within which notification should be provided. 4. Data Retention and Disposal: Establishes guidelines for the retention and disposal of PIN, ensuring that it is retained only as long as necessary for its intended purpose and securely disposed of when no longer needed. This helps minimize the risk of unauthorized access and misuse. 5. Third-Party Agreements: Addresses the responsibility of organizations in ensuring that any third-party vendors or service providers handling PIN comply with the same obligations and provide adequate safeguards. Different types of Kentucky Acknowledgment of Obligations with Regard to Personally Identifiable Information may exist based on specific industries or sectors. For example: 1. Healthcare Sector: Acknowledgment specific to healthcare organizations, providers, or entities handling medical records, HIPAA (Health Insurance Portability and Accountability Act) compliance, and other healthcare-related regulations. 2. Financial Sector: Acknowledgment specific to banks, financial institutions, or credit reporting agencies that handle sensitive financial information governed by regulations such as ALBA (Gramm-Leach-Bliley Act) or PCI DSS (Payment Card Industry Data Security Standard). 3. Educational Institutions: Acknowledgment tailored for schools, universities, or educational institutions that collect and maintain student records, safeguarding sensitive information like grades, social security numbers, or disciplinary records. It is essential to consult legal professionals or relevant authorities to ensure compliance with specific regulations and requirements when drafting or implementing the Kentucky Acknowledgment of Obligations with Regard to Personally Identifiable Information to address industry-specific needs.
