Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Kentucky Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition: 1. Purpose: Clearly define the purpose of the lease or agreement, specifying that it is for the use of exhibit space at a trade show or exhibition. 2. Parties Involved: Identify the parties involved in the lease or agreement, including the organizer of the trade show/exhibition and the exhibitor(s) renting the space. 3. Lease Term: Specify the duration of the lease or agreement, including the start and end dates for the rental period. This may vary depending on the particular trade show or exhibition. 4. Space Allocation: Precisely describe the exhibit space being leased, including the dimensions, location within the show floor, and any specific features or limitations associated with the space. 5. Rental Fee and Payment Terms: State the rental fee for the exhibit space and any additional costs, such as utilities or cleaning fees. Outline the payment terms, including the due dates, late payment penalties, and accepted methods of payment. 6. Security Deposit: Clarify whether a security deposit is required and specify the amount. Outline the conditions under which the deposit may be withheld or refunded at the end of the lease term. 7. Insurance Requirements: Detail any insurance coverage that the exhibitor must obtain, including minimum liability limits and whether the trade show/exhibition organizer must be named as an additional insured on the exhibitor's policy. 8. Indemnification: Include an indemnification clause to protect the trade show/exhibition organizer from any claims, liabilities, or damages arising as a result of the exhibitor's activities during the show. 9. Compliance with Laws and Regulations: Ensure that the exhibitor agrees to comply with all applicable laws, regulations, and industry standards during the trade show/exhibition, including health and safety requirements. 10. Use of Space: Specify how the exhibitor is permitted to use the leased space, including any restrictions on activities, prohibited materials, or limitations on noise levels. 11. Exhibitor Responsibilities: Outline the exhibitor's responsibilities, such as setup and breakdown of booth, maintenance of the space, cleanliness, and any obligations regarding staffing the booth during show hours. 12. Termination Clause: Include a clause specifying the conditions under which either party can terminate the lease or agreement, along with any notice requirements. 13. Governing Law: State that the lease or agreement will be governed by and interpreted in accordance with Kentucky state laws, ensuring consistency with local legal requirements. Additional Types of Kentucky Checklists: 1. Kentucky Checklist for Drafting a Lease Agreement for Outdoor Trade Show/Exhibition: This checklist would focus on additional considerations specific to outdoor trade shows or exhibitions, such as provisions for inclement weather, access to utilities, and security measures for outdoor exhibit spaces. 2. Kentucky Checklist for Drafting a Lease Agreement for Indoor Trade Show/Exhibition: This checklist would provide guidance tailored to indoor trade shows or exhibitions, addressing aspects such as access to electrical outlets, booth setup and layout restrictions, and policies regarding food and beverage vendors.Kentucky Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition: 1. Purpose: Clearly define the purpose of the lease or agreement, specifying that it is for the use of exhibit space at a trade show or exhibition. 2. Parties Involved: Identify the parties involved in the lease or agreement, including the organizer of the trade show/exhibition and the exhibitor(s) renting the space. 3. Lease Term: Specify the duration of the lease or agreement, including the start and end dates for the rental period. This may vary depending on the particular trade show or exhibition. 4. Space Allocation: Precisely describe the exhibit space being leased, including the dimensions, location within the show floor, and any specific features or limitations associated with the space. 5. Rental Fee and Payment Terms: State the rental fee for the exhibit space and any additional costs, such as utilities or cleaning fees. Outline the payment terms, including the due dates, late payment penalties, and accepted methods of payment. 6. Security Deposit: Clarify whether a security deposit is required and specify the amount. Outline the conditions under which the deposit may be withheld or refunded at the end of the lease term. 7. Insurance Requirements: Detail any insurance coverage that the exhibitor must obtain, including minimum liability limits and whether the trade show/exhibition organizer must be named as an additional insured on the exhibitor's policy. 8. Indemnification: Include an indemnification clause to protect the trade show/exhibition organizer from any claims, liabilities, or damages arising as a result of the exhibitor's activities during the show. 9. Compliance with Laws and Regulations: Ensure that the exhibitor agrees to comply with all applicable laws, regulations, and industry standards during the trade show/exhibition, including health and safety requirements. 10. Use of Space: Specify how the exhibitor is permitted to use the leased space, including any restrictions on activities, prohibited materials, or limitations on noise levels. 11. Exhibitor Responsibilities: Outline the exhibitor's responsibilities, such as setup and breakdown of booth, maintenance of the space, cleanliness, and any obligations regarding staffing the booth during show hours. 12. Termination Clause: Include a clause specifying the conditions under which either party can terminate the lease or agreement, along with any notice requirements. 13. Governing Law: State that the lease or agreement will be governed by and interpreted in accordance with Kentucky state laws, ensuring consistency with local legal requirements. Additional Types of Kentucky Checklists: 1. Kentucky Checklist for Drafting a Lease Agreement for Outdoor Trade Show/Exhibition: This checklist would focus on additional considerations specific to outdoor trade shows or exhibitions, such as provisions for inclement weather, access to utilities, and security measures for outdoor exhibit spaces. 2. Kentucky Checklist for Drafting a Lease Agreement for Indoor Trade Show/Exhibition: This checklist would provide guidance tailored to indoor trade shows or exhibitions, addressing aspects such as access to electrical outlets, booth setup and layout restrictions, and policies regarding food and beverage vendors.
