Subject: Notice of Account Delinquency and Proposed Withdrawal — Action Required Dear [Client's Name], I hope this message finds you well. We value your partnership and would like to bring to your attention an overdue balance on your account with [Your Company Name]. Our records indicate that we have not received payment for invoice(s) [Invoice Numbers] which was/were due on [Due Date(s)]. We kindly remind you that settling outstanding balances in a timely manner is crucial to maintaining a successful business relationship. Prompt payments enable us to continue providing exceptional service and support to meet your needs effectively. Your account currently reflects an outstanding balance of [Amount]. We understand that unforeseen circumstances may have caused this delay. Therefore, we would like to offer a solution to address this matter promptly and conveniently. Proposed Withdrawal Options: Considering your situation, we propose two options for resolving this unpaid balance: 1. Immediate Full Payment: We kindly request that you submit full payment of the outstanding balance within [number of days] days of receiving this letter. You can make your payment using the following methods: — Credit/Debit Card: You can securely make a payment online via our secure payment portal available at [Payment Portal Link]. — Bank Transfer: Transfer the funds directly to our bank account [Bank Account Details]. — ChecCheckue: Send a checcheckue payable to [Your Company Name] to our mailing address [Your Postal Address]. Please include the invoice(s) number(s) as reference. 2. Installment Plan Request: If the immediate full payment is not feasible for you due to financial constraints, we understand. In this case, we invite you to explore the possibility of an installment plan. Kindly contact our dedicated accounts representative at [Contact Details] to discuss a suitable arrangement that accommodates your current circumstances while ensuring the resolution of this outstanding balance. By taking prompt action, you will prevent any further inconvenience and maintain the integrity of our business partnership. Additionally, timely resolution will prevent any potential negative impact on your credit rating. We urge you to treat this matter with due importance and respond within [number of days] days from the date of this letter. Failure to respond within this period may result in the initiation of legal actions to recover the outstanding debt, which may incur additional expenses for both parties. Please remember that our goal is to work together to find an amicable solution. We believe in maintaining open lines of communication, and we are here to assist you. If you have any queries or require any further clarification, please do not hesitate to contact our accounts department at [Account Department Contact Details]. Thank you for your attention to this matter. We sincerely hope to resolve this situation swiftly and continue our mutually beneficial business relationship. Sincerely, [Your Name] [Your Company Name] [Your Contact Information]
Kentucky Sample Letter to Client - Failure to pay account and proposed withdrawal
Category:
State:
Multi-State
Control #:
US-0520LTR
Format:
Word;
Rich Text
Instant download
Description
Sample Letter to Client - Failure to pay account and proposed withdrawal
Subject: Notice of Account Delinquency and Proposed Withdrawal — Action Required Dear [Client's Name], I hope this message finds you well. We value your partnership and would like to bring to your attention an overdue balance on your account with [Your Company Name]. Our records indicate that we have not received payment for invoice(s) [Invoice Numbers] which was/were due on [Due Date(s)]. We kindly remind you that settling outstanding balances in a timely manner is crucial to maintaining a successful business relationship. Prompt payments enable us to continue providing exceptional service and support to meet your needs effectively. Your account currently reflects an outstanding balance of [Amount]. We understand that unforeseen circumstances may have caused this delay. Therefore, we would like to offer a solution to address this matter promptly and conveniently. Proposed Withdrawal Options: Considering your situation, we propose two options for resolving this unpaid balance: 1. Immediate Full Payment: We kindly request that you submit full payment of the outstanding balance within [number of days] days of receiving this letter. You can make your payment using the following methods: — Credit/Debit Card: You can securely make a payment online via our secure payment portal available at [Payment Portal Link]. — Bank Transfer: Transfer the funds directly to our bank account [Bank Account Details]. — ChecCheckue: Send a checcheckue payable to [Your Company Name] to our mailing address [Your Postal Address]. Please include the invoice(s) number(s) as reference. 2. Installment Plan Request: If the immediate full payment is not feasible for you due to financial constraints, we understand. In this case, we invite you to explore the possibility of an installment plan. Kindly contact our dedicated accounts representative at [Contact Details] to discuss a suitable arrangement that accommodates your current circumstances while ensuring the resolution of this outstanding balance. By taking prompt action, you will prevent any further inconvenience and maintain the integrity of our business partnership. Additionally, timely resolution will prevent any potential negative impact on your credit rating. We urge you to treat this matter with due importance and respond within [number of days] days from the date of this letter. Failure to respond within this period may result in the initiation of legal actions to recover the outstanding debt, which may incur additional expenses for both parties. Please remember that our goal is to work together to find an amicable solution. We believe in maintaining open lines of communication, and we are here to assist you. If you have any queries or require any further clarification, please do not hesitate to contact our accounts department at [Account Department Contact Details]. Thank you for your attention to this matter. We sincerely hope to resolve this situation swiftly and continue our mutually beneficial business relationship. Sincerely, [Your Name] [Your Company Name] [Your Contact Information]
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