Subject: Comprehensive Sample Letter for Response to Request for Documents in Kentucky Dear [Recipient's Name], I hope this letter finds you in good health. I am writing in response to your recent request for various documents related to [topic/subject]. As a responsible entity, it is our utmost priority to fulfill legal obligations and assist you promptly. With this letter, I am providing you with comprehensive information and the requested documents, in compliance with the laws of Kentucky. [List of Documents and Descriptions] 1. [Document Type 1]: [Provide a brief description of the document content and its relevance to the request]. This document is crucial in understanding [specific aspect], helping you gain insights into [key information]. Please find the attached [Document Type 1] for your perusal. 2. [Document Type 2]: [Offer a concise explanation of the document contents and its significance]. This document encompasses [specific details] and plays an important role in [purpose]. Kindly refer to the attachment for the complete [Document Type 2]. 3. [Document Type 3]: [Illuminate the contents and its relevance]. The particular document requested will provide you with [specific information] and will contribute greatly to your understanding of [aspect]. Please find the attached [Document Type 3] for your convenience. It is important to note that these documents have been prepared according to the requirements set forth by the state of Kentucky. We have ensured compliance with any necessary redactions or exclusions to safeguard sensitive information, in accordance with the relevant privacy laws and regulations. In case you require any further documentation or have additional inquiries, please do not hesitate to contact me at [your contact information]. As an organization, we aim to provide comprehensive support and address any concerns that may arise during this process. I kindly request that you acknowledge receipt of these documents by signing and returning the enclosed document delivery receipt. This will not only help us ensure that you have received the requested information but will also enable us to maintain an organized record of correspondence. Thank you for your understanding and cooperation throughout this process. It is our sincerest hope that the documents provided will assist you in your endeavors. Wishing you the best, [Your Name] [Your Title] [Your Organization] [Contact Information]
Kentucky Sample Letter for Response to Request for Documents
Description
How to fill out Kentucky Sample Letter For Response To Request For Documents?
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FAQ
???The Open Records Act In 1976, the General Assembly enacted the Open Records Act, KRS 61.870 to KRS 61.884, which establishes a right of access to public records. The General Assembly recognized that free and open examination of public records is in the public interest.
The formation of public policy is public business, and free and open examination of public records is in the public interest. These statements lead to the Open Meetings Act and Open Records Act, collectively known as our state's Sunshine Laws.
One of the more upbeat terms for public records regulations is the Sunshine Law, which is used in Florida, Missouri, South Dakota, and Wyoming. Response times vary among these four states ? Missouri agencies must respond within 3 days and Wyoming allows up to 30 days for a response.
The 1976 Kentucky General Assembly then passed the Open Record Law, which requires that public agencies open most of their records to the public. Through various bills, the Kentucky General Assembly has amended the Open Meetings and Open Records Laws.
Anyone can request public records and while the law does not require an explicit statement of purpose, departments are allowed to reject records claims if it places ?an unreasonable burden? on the department or if the department feels it is designed to disrupt the flow of the workings of government.
Under KRS 61.878(1), the following records may be exempt: (a) records containing information of a personal nature if disclosure would constitute a clearly unwarranted invasion of personal privacy. (b) records confidentially disclosed to an agency and compiled and maintained for scientific research.
The Freedom of Information Act is a classic example of a sunshine law. While most of these laws deal with economics or finance, they do extend to other areas as well.
