Kentucky Sample Letter for Enclosure of Medical Reports: [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Designation] [Recipient's Organization] [Address] [City, State, ZIP] Subject: Enclosure of Medical Reports Dear [Recipient's Name], I hope this letter finds you in good health. I am reaching out to provide you with the necessary medical reports as requested for [mention the purpose such as insurance claim, legal proceedings, disability application, etc.]. Kindly find the enclosed documents. I visited [Medical Institution's Name], located at [Address], under the care of Dr. [Doctor's Full Name], on [Date(s)] for [Reason for medical visit]. During my appointment, a series of tests and examinations were conducted to accurately diagnose my condition. The medical reports consist of the detailed findings, diagnosis, treatment plan, and any additional information deemed relevant by the medical professionals involved in my care. The enclosed medical reports include but are not limited to: 1. Diagnostic Test Results: This includes any laboratory reports, radiology findings (X-rays, MRIs, CT scans), or other diagnostic procedures conducted. 2. Specialist Consultation Notes: Any notes or letters from specialists or consultants involved in my treatment, if applicable. 3. Surgical Reports: Reports related to any surgical procedures I underwent during the specified period, along with PRE and post-operative assessments. 4. Progress and Follow-up Reports: Documents tracking the progress of my condition, any changes in medication, therapy, or further investigations deemed necessary. 5. Medication Prescriptions: A list of prescribed medications, dosages, and instructions given by the physician for treatment management. Please note that these reports contain sensitive and private medical information. I trust that you will handle these documents with the utmost confidentiality and only use them for the intended purpose. If any additional documents or clarifications are required, please do not hesitate to contact me. I kindly request a written confirmation of the receipt of these medical reports within [mention a specific time frame] for record-keeping purposes. Should you require any further information, please feel free to contact me at [Phone Number] or via email at [Email Address]. Thank you for your attention to this matter. I sincerely appreciate your prompt assistance and cooperation. Please find the enclosed medical reports as requested. Yours sincerely, [Your Name] Enclosure: [Number of medical reports enclosed]
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FAQ
Providers and Hospitals: Medical records shall be retained for at least six (6) years from date of discharge, or three (3) years after the patient reaches the age of majority under state law, whichever is the longest.
With limited exceptions, Moser's bill establishes a prepaid fee ?not [to] exceed twenty dollars for medical records five pages or less in length and one dollar per page for each page copied after the first five pages and the actual cost of mailing.?
Submit an authorization form or letter requesting your medical record copies be mailed or faxed to another healthcare provider. You must include the name, address, phone number and/or fax number of the healthcare provider. There is no fee for this service.
You can not obtain a family member's medical record unless you have power of attorney, guardianship or are the executor of the patient's estate. You must submit an authorization form or letter along with a copy of the legal document that designates power of attorney, guardianship or executor rights.
Example, if your provider maintains paper medical records, they own and have the right to keep the original record, but you have the right to see and get a copy of it.
The Kentucky Certificate of Need process prevents the proliferation of health care facilities, health services and major medical equipment that increases the cost of quality health care in the Commonwealth.
You may submit a letter identifying the records sought or complete and submit a Division of Health Care - Open Records Request Form. Please be sure to provide your name, address and daytime telephone number in the event we need to contact you. All requests for records must be signed by the requester.
The Cabinet for Health and Family Services is the state government agency that administers programs to promote the mental and physical health of Kentuckians and support Kentucky's families.