Kentucky Employee Privacy Memo

State:
Multi-State
Control #:
US-AHI-282
Format:
Word; 
Rich Text
Instant download

Description

This AHI form is regarding employee privacy and the company's drug policy.

How to fill out Employee Privacy Memo?

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FAQ

The Privacy Act only applies to an employee record if the information is used for a purpose not directly related to the employment relationship. However, workplace laws require a range of information to be made and kept for each employee.

An employee privacy policy is documentation specifying an organization's rules and procedures for gathering, using and disclosing the personal information of former, current or prospective employees. Some elements of privacy policies may be mandated by labor laws, while others are specific to a given organization.

Employees have the right to keep private facts about themselves confidential and the right to some degree of personal space. An employer that discloses private facts or lies about an employee may be held accountable in a civil action for invasion of privacy or defamation.

Disclosure of Employees' Personal InformationEmployers are prohibited from disclosing the personal information of their employees without prior authorization. Failure to keep this information confidential may constitute a breach of confidentiality.

What Are Employee Privacy Rights? Employee privacy rights are the rules that limit how extensively an employer can search an employee's possessions or person; monitor their actions, speech, or correspondence; and know about their personal lives, especially but not exclusively in the workplace.

While there is no single universal legal definition of private employee data, it generally includes employee addresses, photos, social security numbers, dates of birth, protected class information and medical records.

4.1 As outlined in the Issues Paper, the Privacy Act currently includes exemptions in relation to small businesses, employee records, registered political parties and political acts and practices and journalism.

Workplace privacy describes the extent to which employers monitor and collect information on the activities, communications and private lives of workers.

The Privacy Act only applies to EPA records that: contain information on individuals', are maintained by the EPA in a system of records; and. are retrieved by a personal identifier, such as a person's name, Social Security Number, biometrics, medical record number or other unique identifier.

Most Commonly Used Exceptions (1) To those officers and employees of the agency which maintains the record, who have a need for the record in the performance of their duties. Make sure all disclosures to HUD officers and employees are necessary and allowed by the SORN that has been published on the Federal Register.

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Kentucky Employee Privacy Memo