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Have a meeting with employee to discuss the situation. Items In This Section: Pre-Referral Submittal Meeting.Submitting A Referral. Explain how employees can submit their referrals. Asking your colleagues to refer candidates is the first step. A formal referral is not mandatory and does not result in disciplinary action for noncompliance. REFERRAL OR MANDATORY MEETINGS HELD UNDER G.L.c. — The Open Meetings Law defines a "meeting" as "the official convening of a public body for the purpose of conducting public business. REFERRAL OR MANDATORY MEETINGS HELD UNDER G.L.c. There is NO such thing as mandatory referral.