Subject: Confirmation Prearrivalal Letter to Hotel for Corporate Guest in Maryland Dear [Hotel Name], On behalf of [Company Name], I am thrilled to inform you of our upcoming corporate guest's arrival at your esteemed establishment. We kindly request your assistance in ensuring their stay is comfortable and meeting their specific needs. Arriving Date: [Date] Departing Date: [Date] Guest Name: [Full Name] Company: [Company Name] Number of Guests: [Number of Guests] Room Type: [Room Type] Special Requests: [Any Special Requests] As a leading company within the industry, our employee's satisfaction during their business travels is paramount. We have chosen your hotel due to your exceptional reputation for providing top-notch services, well-appointed rooms, and convenient amenities. Our guest, [Guest Name], will be visiting Maryland to attend several business meetings and conferences in the area. We kindly request the following arrangements for their stay: 1. Accommodation: Please reserve a [Room Type] for [Number of Nights] nights, starting from [Arrival Date] to [Departure Date]. We highly encourage a room with [specific requirements, such as a quiet, non-smoking, or high-floor room]. 2. Welcome Amenities: To make our guest feel valued, we would appreciate if you could arrange a personalized welcome amenity in their room upon arrival, such as a fruit basket, assorted snacks, or a handwritten welcome card. 3. Complimentary Services: As our guest is on a business trip, we kindly request the provision of complimentary high-speed internet access and access to any business facilities like a well-equipped business center or meeting rooms. 4. Airport Transportation: To ensure a smooth arrival experience, we kindly request arranging transportation for our guest from [Airport Name] to your hotel. Please provide a convenient and reliable airport pickup service. 5. Dining Options: Given the busy schedule, our guest may require dining options within the hotel premises. We would appreciate information about your in-house restaurants, including breakfast availability and any recommendations for nearby restaurants or cafés. 6. Concierge Services: To assist our guest in navigating the local area, we kindly request your concierge team's support in providing information on local attractions, directions, transportation options, and any other relevant assistance our guest may need. 7. Billing Arrangements: Please ensure all charges, including room, tax, meals, and any additional services, are accurately recorded and billed to [Company Name]. Kindly provide a copy of the invoice at the time of departure. We trust that with your exceptional hospitality and commitment to guest satisfaction, our corporate guest will have a remarkable stay at your hotel. We appreciate your attention to detail and cooperation in making the necessary arrangements for our esteemed guest. Thank you for your assistance. Should you require any further information or have any questions, please do not hesitate to contact us at [Contact Information]. Warm regards, [Your Name] [Your Designation] [Company Name]
Subject: Confirmation Prearrivalal Letter to Hotel for Corporate Guest in Maryland Dear [Hotel Name], On behalf of [Company Name], I am thrilled to inform you of our upcoming corporate guest's arrival at your esteemed establishment. We kindly request your assistance in ensuring their stay is comfortable and meeting their specific needs. Arriving Date: [Date] Departing Date: [Date] Guest Name: [Full Name] Company: [Company Name] Number of Guests: [Number of Guests] Room Type: [Room Type] Special Requests: [Any Special Requests] As a leading company within the industry, our employee's satisfaction during their business travels is paramount. We have chosen your hotel due to your exceptional reputation for providing top-notch services, well-appointed rooms, and convenient amenities. Our guest, [Guest Name], will be visiting Maryland to attend several business meetings and conferences in the area. We kindly request the following arrangements for their stay: 1. Accommodation: Please reserve a [Room Type] for [Number of Nights] nights, starting from [Arrival Date] to [Departure Date]. We highly encourage a room with [specific requirements, such as a quiet, non-smoking, or high-floor room]. 2. Welcome Amenities: To make our guest feel valued, we would appreciate if you could arrange a personalized welcome amenity in their room upon arrival, such as a fruit basket, assorted snacks, or a handwritten welcome card. 3. Complimentary Services: As our guest is on a business trip, we kindly request the provision of complimentary high-speed internet access and access to any business facilities like a well-equipped business center or meeting rooms. 4. Airport Transportation: To ensure a smooth arrival experience, we kindly request arranging transportation for our guest from [Airport Name] to your hotel. Please provide a convenient and reliable airport pickup service. 5. Dining Options: Given the busy schedule, our guest may require dining options within the hotel premises. We would appreciate information about your in-house restaurants, including breakfast availability and any recommendations for nearby restaurants or cafés. 6. Concierge Services: To assist our guest in navigating the local area, we kindly request your concierge team's support in providing information on local attractions, directions, transportation options, and any other relevant assistance our guest may need. 7. Billing Arrangements: Please ensure all charges, including room, tax, meals, and any additional services, are accurately recorded and billed to [Company Name]. Kindly provide a copy of the invoice at the time of departure. We trust that with your exceptional hospitality and commitment to guest satisfaction, our corporate guest will have a remarkable stay at your hotel. We appreciate your attention to detail and cooperation in making the necessary arrangements for our esteemed guest. Thank you for your assistance. Should you require any further information or have any questions, please do not hesitate to contact us at [Contact Information]. Warm regards, [Your Name] [Your Designation] [Company Name]
