Maine Sample Letter for Return of Overpayment to Client

• Category: Letters - Legal - Corporations
• State: Multi-State
• Control #: US-0041LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Maine Sample Letter for Return of Overpayment to Client: [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, Zip Code] Subject: Return of Overpayment Dear [Client's Name], I hope this letter finds you well. I am writing to inform you that we have recently discovered an overpayment made towards your account. We value the trust you have placed in us and aim to maintain transparency in all financial matters. Upon thorough review of your account, it has come to our attention that an excess payment of [Amount] was inadvertently made on [Date]. Please accept our sincerest apologies for any inconvenience caused by this oversight. We are committed to promptly resolving this issue and ensuring that your funds are returned to you promptly. As of [Date], the overpayment has been fully assessed and confirmed, and we are in the process of initiating the return. You can expect to receive a refund of the overpaid amount within [Number of Days] business days. To expedite the refund process, kindly contact our accounting department at [Phone Number] or via email at [Email Address] within [Number of Days] days to provide us with your preferred method of refund. We offer several options, including: 1. Bank transfer: Please provide us with your bank account details (account number, routing number, and account holder's name) to facilitate a direct transfer of funds. 2. Company check: If you prefer a physical check, kindly confirm the mailing address to which the refund should be sent. Once we receive your response, we will swiftly process the refund according to your preference and update you on the expected timeline for the completion of the transaction. Again, we apologize for any inconvenience caused and assure you that this matter will be resolved without delay. Your satisfaction is of utmost importance to us, and we appreciate your understanding and patience regarding this matter. If you have any questions or further concerns, please do not hesitate to reach out to us. We are here to assist you in any way possible. Thank you for your cooperation. Sincerely, [Your Name] [Your Title/Position] [Company Name]

Maine Sample Letter for Return of Overpayment to Client: [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, Zip Code] Subject: Return of Overpayment Dear [Client's Name], I hope this letter finds you well. I am writing to inform you that we have recently discovered an overpayment made towards your account. We value the trust you have placed in us and aim to maintain transparency in all financial matters. Upon thorough review of your account, it has come to our attention that an excess payment of [Amount] was inadvertently made on [Date]. Please accept our sincerest apologies for any inconvenience caused by this oversight. We are committed to promptly resolving this issue and ensuring that your funds are returned to you promptly. As of [Date], the overpayment has been fully assessed and confirmed, and we are in the process of initiating the return. You can expect to receive a refund of the overpaid amount within [Number of Days] business days. To expedite the refund process, kindly contact our accounting department at [Phone Number] or via email at [Email Address] within [Number of Days] days to provide us with your preferred method of refund. We offer several options, including: 1. Bank transfer: Please provide us with your bank account details (account number, routing number, and account holder's name) to facilitate a direct transfer of funds. 2. Company check: If you prefer a physical check, kindly confirm the mailing address to which the refund should be sent. Once we receive your response, we will swiftly process the refund according to your preference and update you on the expected timeline for the completion of the transaction. Again, we apologize for any inconvenience caused and assure you that this matter will be resolved without delay. Your satisfaction is of utmost importance to us, and we appreciate your understanding and patience regarding this matter. If you have any questions or further concerns, please do not hesitate to reach out to us. We are here to assist you in any way possible. Thank you for your cooperation. Sincerely, [Your Name] [Your Title/Position] [Company Name]