Subject: Maine Sample Letter for Past Due Balance — Friendly Reminder to Settle Outstanding Payment Dear [Customer's Name], We hope this letter finds you in good health and high spirits. We are writing to bring to your attention that your account with [Company Name] in Maine currently has an outstanding balance of [Amount Due]. We kindly request your immediate attention to settle this past due balance as soon as possible. At [Company Name], we highly value our relationship with valued customers like you. Our goal is to maintain a transparent and mutually beneficial partnership. Unfortunately, it seems that an oversight has occurred, and the payment for [Product/Service] rendered on [Invoice Date] has not been received. We understand that delays can sometimes occur due to unforeseen circumstances or human error. Therefore, we want to provide you with an opportunity to rectify this matter swiftly and without incurring any additional charges. We kindly request you to review the given information and fulfill your payment obligations promptly. Invoice Details: Invoice Number: [Invoice Number] Amount Due: [Amount Due] Due Date: [Due Date] To resolve this issue, you can choose from the following convenient options: 1. Online Payment: You can conveniently pay through our secure online payment portal by visiting our website at [Website URL]. Select the 'Make a Payment' option and follow the provided instructions to complete the transaction smoothly. Please remember to provide the correct invoice number during the process to ensure accuracy. 2. Bank Transfer: If you prefer to settle the outstanding balance via bank transfer, please use the following account details: Account Name: [Account Name] Account Number: [Account Number] Bank Name: [Bank Name] Routing Number: [Routing Number] 3. Check Payment: Should you prefer to settle the amount due by a physical check, kindly make the check payable to [Company Name] and mail it to the following address: [Company Name] [Attention: Accounts Receivable] [Address] [City, State, ZIP Code] Upon receiving your payment, we kindly request you to notify us via email or phone to reconcile your account promptly and ensure its accuracy. We sincerely apologize for any inconvenience caused by this reminder. We believe that this matter can be resolved amicably, ensuring a seamless continuation of our business partnership together. In case you have already made the payment or have any queries regarding the invoice mentioned above, please feel free to contact our dedicated customer support team at [Customer Support Number] or [Customer Support Email]. Thank you for your prompt attention to this matter. We genuinely appreciate your cooperation, and we look forward to continuing our positive association with you. Warm regards, [Your Name] [Your Title/Position] [Company Name] [Contact Information: Phone and Email]
Maine Sample Letter for Past Due Balance
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How to fill out Maine Sample Letter For Past Due Balance?
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FAQ
How to Write An Effective Collection Letter Reference the products or services that were purchased. ... Maintain a friendly but firm tone. ... Remind the payee of their contract or agreement with you. ... Offer multiple ways the payee can take action. ... Add a personal touch. ... Give them a new deadline.
Detail the debt amount: State the dollar amount of debt owed, the original date that this amount was due, and any other fees or interest accrued. If there are multiple amounts, include the total amount due. Provide context: Outline events in chronological order. Provide as much detail and context as possible.
Look to this example for how to word past due notices on a first attempt: Hello [Customer Name], ing to our records, payment for invoice [Invoice Number] was due on [Due Date] which is now [Number of Days] past due. A copy of the original invoice is attached for easy reference.
Dear [Client name], I'm writing because our records indicate an outstanding balance of [amount] for invoice [reference number], which was due on [due date]. This payment is now overdue by [amount of time], and we are looking to wrap up this account.
What To Include in an Overdue Invoice Letter A polite but firm reminder that an invoice is past due. A clear call to action, asking for immediate payment of the outstanding balance. Details about how and when customers can make their payments (e.g., bank account details, online links, etc.).
Here are some of the details a demand letter needs to include: Your information and the debtors' information (contact details, address etc.) The date when the debt began and the amount of money owed. Details and dates of any disputes relating to this payment.
I am/We are writing to you because I am/we are in financial difficulties. My/our financial statement is enclosed. Briefly explain the reasons for your financial difficulties and why you do not expect them to improve sufficiently for you to make payments to credit (non-priority) debts in the future.
Dear [Name], We require your immediate attention to resolve this issue. Invoice [invoice number] is now overdue by [number of days overdue]. If we do not receive payment within 10 working days, we will refer the matter to a collection agency.