Maine Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Dear [Hotel Name], We are writing to confirm the reservation for our esteemed corporate guest, [Guest Name], who will be staying at your hotel in Maine. As a leading global company, we prioritize the comfort and convenience of our employees, and we have chosen your hotel for their upcoming business trip. Our corporate guest will be arriving at [Arrival Date] and departing on [Departure Date]. We kindly request the following arrangements be made to ensure a pleasant stay for our guest: 1. Accommodation: We require a spacious and well-appointed room for our guest. Please ensure the room is equipped with all the necessary amenities such as a comfortable bed, a desk with ample workspace, high-speed internet access, and a fully functioning private bathroom. 2. Check-In Process: To expedite the check-in process, we kindly request that the necessary paperwork and room key be prepared in advance. Please provide clear instructions on how our guest can easily access their room upon arrival. 3. Transportation: Our guest will need transportation from the airport to the hotel. Kindly arrange reliable airport pickup service, ensuring a smooth and timely transfer. 4. Meeting Facilities: During their stay, our guest may require access to suitable meeting facilities. Please provide information regarding the availability of meeting rooms, including any additional charges and reservation procedures. 5. Dining Options: As our guest will be arriving after a long journey, we kindly request that the hotel's restaurant or room service be available for them to enjoy a meal upon arrival. Kindly provide details on the dining options available, including their operating hours and any special dietary requirements or preferences that can be accommodated. 6. Concierge Services: Our guest may require assistance with various tasks such as recommendations for local attractions, arranging transportation for business meetings, and making dinner reservations. A knowledgeable and attentive concierge service would be greatly appreciated. We trust that your hotel will provide the highest level of service and comfort for our distinguished corporate guest. Should any clarifications or further information be required, please do not hesitate to contact us at [Contact Information]. Thank you for your attention to these matters. We look forward to a successful and pleasant stay for our valued guest at your esteemed hotel. Sincerely, [Your Name] [Your Title/Position] [Company Name]

Dear [Hotel Name], We are writing to confirm the reservation for our esteemed corporate guest, [Guest Name], who will be staying at your hotel in Maine. As a leading global company, we prioritize the comfort and convenience of our employees, and we have chosen your hotel for their upcoming business trip. Our corporate guest will be arriving at [Arrival Date] and departing on [Departure Date]. We kindly request the following arrangements be made to ensure a pleasant stay for our guest: 1. Accommodation: We require a spacious and well-appointed room for our guest. Please ensure the room is equipped with all the necessary amenities such as a comfortable bed, a desk with ample workspace, high-speed internet access, and a fully functioning private bathroom. 2. Check-In Process: To expedite the check-in process, we kindly request that the necessary paperwork and room key be prepared in advance. Please provide clear instructions on how our guest can easily access their room upon arrival. 3. Transportation: Our guest will need transportation from the airport to the hotel. Kindly arrange reliable airport pickup service, ensuring a smooth and timely transfer. 4. Meeting Facilities: During their stay, our guest may require access to suitable meeting facilities. Please provide information regarding the availability of meeting rooms, including any additional charges and reservation procedures. 5. Dining Options: As our guest will be arriving after a long journey, we kindly request that the hotel's restaurant or room service be available for them to enjoy a meal upon arrival. Kindly provide details on the dining options available, including their operating hours and any special dietary requirements or preferences that can be accommodated. 6. Concierge Services: Our guest may require assistance with various tasks such as recommendations for local attractions, arranging transportation for business meetings, and making dinner reservations. A knowledgeable and attentive concierge service would be greatly appreciated. We trust that your hotel will provide the highest level of service and comfort for our distinguished corporate guest. Should any clarifications or further information be required, please do not hesitate to contact us at [Contact Information]. Thank you for your attention to these matters. We look forward to a successful and pleasant stay for our valued guest at your esteemed hotel. Sincerely, [Your Name] [Your Title/Position] [Company Name]