Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Maine Checklist for Drafting a Lease or other Agreement for the Use of Exhibit Space at a Trade Show or an Exhibition When preparing a lease or agreement for the use of exhibit space at a trade show or exhibition in Maine, it is important to include specific clauses and provisions that address the unique requirements and considerations relevant to the state. Here is a detailed description of what should be included in the Maine Checklist for drafting such a lease or agreement: 1. Introduction and Parties: Begin the agreement by clearly stating the names and addresses of the lessor (the owner or organizer of the trade show/exhibition) and the lessee (the entity or individual looking to rent exhibit space). 2. Description of the Exhibit Space: Provide a detailed description of the exhibit space being leased, including its dimensions, location within the trade show venue, and any specific amenities or features associated with the space. 3. Duration of Lease: Specify the dates and times during which the lessee will have access to the exhibit space. This should include move-in and move-out dates, as well as the exhibition period itself. 4. Rental Costs and Payment Terms: Clearly outline the rental costs for the exhibit space, including any additional fees such as utilities, Wi-Fi access, or cleaning charges. Include information about the due dates, methods of payment, and any penalties for late payments. 5. Exhibitor's Responsibilities: Enumerate the various responsibilities of the lessee, such as maintaining a professional appearance within the exhibit space, complying with local regulations and safety requirements, providing proof of insurance, and promptly reporting any damages or accidents to the lessor. 6. Restrictions on Use: Specify any restrictions or limitations on the lessee's use of the exhibit space, such as prohibitions on excessive noise, offensive materials, or dangerous activities. Clearly state any restrictions on the sale or distribution of products/services or any limitations on the lessee’s ability to sublet the space. 7. Insurance Requirements: Determine the necessary insurance coverage that the lessee must obtain and maintain throughout the lease term. Specify the required coverage types, minimum policy limits, and the obligations to provide proof of insurance to the lessor. 8. Indemnification and Liability: Define the obligations of the lessee to indemnify and hold harmless the lessor against any claims, losses, damages, or liabilities arising out of the lessee's use of the exhibit space. Include provisions addressing liability for injuries to attendees or damage to property caused by the lessee's activities. 9. Termination Clause: Include a termination clause outlining the circumstances under which either party can terminate the agreement, as well as the required notice period for termination. Specify any penalties or remedies, such as forfeiture of rental fees, associated with early termination. 10. Governing Law and Jurisdiction: Clearly state that the agreement is governed by the laws of the state of Maine. Specify the jurisdiction and venue for resolving any disputes that may arise between the parties. Different types of Maine checklists for drafting leases or agreements for the use of exhibit space may exist depending on the specific location or venue. For example, you may have separate checklists for lease agreements at the Cross Insurance Center in Bangor, the Augusta Civic Center, or the Portland Expo Center. These checklists would include specific details related to each venue, such as accessibility, parking arrangements, or additional regulations imposed by the respective city or town.Maine Checklist for Drafting a Lease or other Agreement for the Use of Exhibit Space at a Trade Show or an Exhibition When preparing a lease or agreement for the use of exhibit space at a trade show or exhibition in Maine, it is important to include specific clauses and provisions that address the unique requirements and considerations relevant to the state. Here is a detailed description of what should be included in the Maine Checklist for drafting such a lease or agreement: 1. Introduction and Parties: Begin the agreement by clearly stating the names and addresses of the lessor (the owner or organizer of the trade show/exhibition) and the lessee (the entity or individual looking to rent exhibit space). 2. Description of the Exhibit Space: Provide a detailed description of the exhibit space being leased, including its dimensions, location within the trade show venue, and any specific amenities or features associated with the space. 3. Duration of Lease: Specify the dates and times during which the lessee will have access to the exhibit space. This should include move-in and move-out dates, as well as the exhibition period itself. 4. Rental Costs and Payment Terms: Clearly outline the rental costs for the exhibit space, including any additional fees such as utilities, Wi-Fi access, or cleaning charges. Include information about the due dates, methods of payment, and any penalties for late payments. 5. Exhibitor's Responsibilities: Enumerate the various responsibilities of the lessee, such as maintaining a professional appearance within the exhibit space, complying with local regulations and safety requirements, providing proof of insurance, and promptly reporting any damages or accidents to the lessor. 6. Restrictions on Use: Specify any restrictions or limitations on the lessee's use of the exhibit space, such as prohibitions on excessive noise, offensive materials, or dangerous activities. Clearly state any restrictions on the sale or distribution of products/services or any limitations on the lessee’s ability to sublet the space. 7. Insurance Requirements: Determine the necessary insurance coverage that the lessee must obtain and maintain throughout the lease term. Specify the required coverage types, minimum policy limits, and the obligations to provide proof of insurance to the lessor. 8. Indemnification and Liability: Define the obligations of the lessee to indemnify and hold harmless the lessor against any claims, losses, damages, or liabilities arising out of the lessee's use of the exhibit space. Include provisions addressing liability for injuries to attendees or damage to property caused by the lessee's activities. 9. Termination Clause: Include a termination clause outlining the circumstances under which either party can terminate the agreement, as well as the required notice period for termination. Specify any penalties or remedies, such as forfeiture of rental fees, associated with early termination. 10. Governing Law and Jurisdiction: Clearly state that the agreement is governed by the laws of the state of Maine. Specify the jurisdiction and venue for resolving any disputes that may arise between the parties. Different types of Maine checklists for drafting leases or agreements for the use of exhibit space may exist depending on the specific location or venue. For example, you may have separate checklists for lease agreements at the Cross Insurance Center in Bangor, the Augusta Civic Center, or the Portland Expo Center. These checklists would include specific details related to each venue, such as accessibility, parking arrangements, or additional regulations imposed by the respective city or town.
