Dear [Supplier's Name], I hope this letter finds you well. We are writing to officially place a purchase order for the following items and request the following terms: [Insert a description of the requested items and their quantities]. Please note that this purchase order is subject to the following terms and conditions: 1. Order Confirmation: — Upon receiving this purchase order, please confirm receipt and acceptance of the order within [number of days] by replying to this email or fax. 2. Pricing and Payment Terms: — The agreed-upon unit prices for the items are as follows [specify]. — The total order value is calculated by multiplying the quantity of each item by its respective unit price. — The payment terms will be [state terms, e.g., net 30 days from the date of delivery]. 3. Delivery and Shipping: — The delivery address is [provide the complete delivery address]. — The expected delivery date is [mention a specific date or state a reasonable timeframe]. — Please include the shipping charges within your invoice and notify us of the total amount. 4. Terms of Cancellation or Change: — Any cancellations or changes to this purchase order must be made in writing and require our prior approval. — We reserve the right to cancel the order if not delivered within the agreed timeframe or if the items do not meet the specified quality standards. 5. Warranty and Returns: — All items should be free from defects and adhere to industry standards. — In the case of any defects or non-compliance, please provide clear instructions for returns and replacements. 6. Confidentiality: — Any information provided in this purchase order is considered confidential and should not be disclosed to any third parties without our consent. Please acknowledge your acceptance of the purchase order and terms by including a signed copy with your delivery. Feel free to contact us if you require further clarification or have any questions. Your prompt attention to this matter is greatly appreciated. We look forward to receiving the delivery as per our agreed schedule. Yours sincerely, [Your Name] [Your Company Name] [Contact Information: Address, Phone, Email]
Dear [Supplier's Name], I hope this letter finds you well. We are writing to officially place a purchase order for the following items and request the following terms: [Insert a description of the requested items and their quantities]. Please note that this purchase order is subject to the following terms and conditions: 1. Order Confirmation: — Upon receiving this purchase order, please confirm receipt and acceptance of the order within [number of days] by replying to this email or fax. 2. Pricing and Payment Terms: — The agreed-upon unit prices for the items are as follows [specify]. — The total order value is calculated by multiplying the quantity of each item by its respective unit price. — The payment terms will be [state terms, e.g., net 30 days from the date of delivery]. 3. Delivery and Shipping: — The delivery address is [provide the complete delivery address]. — The expected delivery date is [mention a specific date or state a reasonable timeframe]. — Please include the shipping charges within your invoice and notify us of the total amount. 4. Terms of Cancellation or Change: — Any cancellations or changes to this purchase order must be made in writing and require our prior approval. — We reserve the right to cancel the order if not delivered within the agreed timeframe or if the items do not meet the specified quality standards. 5. Warranty and Returns: — All items should be free from defects and adhere to industry standards. — In the case of any defects or non-compliance, please provide clear instructions for returns and replacements. 6. Confidentiality: — Any information provided in this purchase order is considered confidential and should not be disclosed to any third parties without our consent. Please acknowledge your acceptance of the purchase order and terms by including a signed copy with your delivery. Feel free to contact us if you require further clarification or have any questions. Your prompt attention to this matter is greatly appreciated. We look forward to receiving the delivery as per our agreed schedule. Yours sincerely, [Your Name] [Your Company Name] [Contact Information: Address, Phone, Email]
