Maine Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to address an important matter regarding your outstanding account with [Company Name]. It has come to our attention that your account, with the reference number [Account Number], remains unpaid despite multiple reminders and attempts to contact you. We understand that unforeseen circumstances may arise which may have hindered your ability to make the payment on time. However, it is crucial for us to receive the outstanding amount of [Amount] as soon as possible to maintain a healthy financial relationship with you. Our records indicate that the payment was due on [Due Date], and as of today's date, [Current Date], we have not received any payment from you. To avoid any further implications, it is imperative that you settle this amount with urgency. Considering the lack of response from your end, we regret to inform you that we will be forced to take appropriate actions to collect the outstanding payment. These actions may include involving a collection agency and pursuing legal measures to recover the unpaid amount. We assure you that we do not consider these steps lightly, but we have exhausted all other options. However, we believe in resolving matters amicably and would like to provide you with an opportunity to rectify this situation without further consequences. We propose the following withdrawal arrangement for your consideration: 1. Payment Deadline: We request that you make the full payment of [Amount] within [X] days from the receipt of this letter. By doing so, you will avoid any additional charges or legal actions associated with the outstanding amount. 2. Alternate Payment Options: We understand that different circumstances may affect your ability to pay the full amount upfront. Therefore, we are open to discussing an alternative payment plan to ease the burden. Please contact our accounts department at [Phone Number] or [Email Address] to explore these options further. Please note that if we do not receive the full payment or hear from you regarding an alternative arrangement by the specified payment deadline, we will be compelled to initiate legal proceedings, which will incur additional costs on your part. It is our sincere hope that we can resolve this matter promptly and without any further complications. We value your partnership and hope to continue our business relations positively. Thank you for your immediate attention to this matter. We anticipate receiving your prompt payment or a response outlining your proposed solution. Best regards, [Your Name] [Your Designation] [Company Name] [Contact Information]

Dear [Client's Name], I hope this letter finds you well. I am writing to address an important matter regarding your outstanding account with [Company Name]. It has come to our attention that your account, with the reference number [Account Number], remains unpaid despite multiple reminders and attempts to contact you. We understand that unforeseen circumstances may arise which may have hindered your ability to make the payment on time. However, it is crucial for us to receive the outstanding amount of [Amount] as soon as possible to maintain a healthy financial relationship with you. Our records indicate that the payment was due on [Due Date], and as of today's date, [Current Date], we have not received any payment from you. To avoid any further implications, it is imperative that you settle this amount with urgency. Considering the lack of response from your end, we regret to inform you that we will be forced to take appropriate actions to collect the outstanding payment. These actions may include involving a collection agency and pursuing legal measures to recover the unpaid amount. We assure you that we do not consider these steps lightly, but we have exhausted all other options. However, we believe in resolving matters amicably and would like to provide you with an opportunity to rectify this situation without further consequences. We propose the following withdrawal arrangement for your consideration: 1. Payment Deadline: We request that you make the full payment of [Amount] within [X] days from the receipt of this letter. By doing so, you will avoid any additional charges or legal actions associated with the outstanding amount. 2. Alternate Payment Options: We understand that different circumstances may affect your ability to pay the full amount upfront. Therefore, we are open to discussing an alternative payment plan to ease the burden. Please contact our accounts department at [Phone Number] or [Email Address] to explore these options further. Please note that if we do not receive the full payment or hear from you regarding an alternative arrangement by the specified payment deadline, we will be compelled to initiate legal proceedings, which will incur additional costs on your part. It is our sincere hope that we can resolve this matter promptly and without any further complications. We value your partnership and hope to continue our business relations positively. Thank you for your immediate attention to this matter. We anticipate receiving your prompt payment or a response outlining your proposed solution. Best regards, [Your Name] [Your Designation] [Company Name] [Contact Information]