This due diligence form entails policies and procedures for the identification, retention, storage, protection and disposal of company records. This Records Retention Policy is intended to ensure that the company's records management policies adhere to customer, legal and business requirements and are conducted in a cost-efficient manner.
Maine Records Retention Policy
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Multi-State
Control #:
US-DD0717
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Retention policies help to manage many risks including lost or stolen information, excessive backlog of paper files, loss of time and space while internally managing records and lack of organization system for records, making them hard to find, just to name a few.
Retention schedules are based on legal, fiscal, administrative, and historic value.Non-Departmental Retention Schedules.Community Justice Retention Schedules.Community Services Retention Schedules.County Assets Retention Schedules.County Human Services Retention Schedules.County Management Retention Schedules.More items...
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained," irrespective of format (paper, electronic, or other).
A records retention schedule is a policy that defines how long data items must be kept and provides disposal guidelines for how data items should be discarded.
Retention policies or retention schedules list the types of record or information you hold, what you use it for, and how long you intend to keep it. They help you establish and document standard retention periods for different categories of personal data.
For example, if financial records have a retention period of five years, and the records were created during the 1995-1996 fiscal year (July 1, 1995 - June 30, 1996), the five-year retention period begins on July 1, 1996 and ends five years later on July 1, 2001.
This category will include files of secondary importance having reference value for a limited period not exceeding 10 years. In exceptional cases, if the record is required to be retained beyond 10 years it will be upgraded to B Category.
Records Retention Schedules are of two types, viz. Retention Schedule for Records pertaining to Facilitative Functions. Retention Schedule for Records pertaining to Substantive Functions.
Records typically fall into four categories: those securing property such as titles or shares; those that mark certain crucial events such as businesses incorporations; those used for assessing operations; and those collected or retained in compliance with government regulation.
A records schedule (schedule) constitutes APHIS's official policy for records and information retention and disposal. The schedule provides mandatory instructions for what to do with records (and nonrecord materials) no longer needed for current Agency business.
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