Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Michigan Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition When drafting a lease or agreement for the use of exhibit space at a trade show or exhibition in Michigan, it is essential to ensure that all necessary details and provisions are included to protect the rights and interests of both the exhibitor and the event organizer. Here is a detailed checklist to consider when preparing such a document: 1. Identify the Parties: — Clearly state the names and contact information of both the exhibitor and the event organizer. Include their legal business names, addresses, and any relevant contact details. 2. Define the Exhibit Space: — Specify the exact location and dimensions of the exhibit space being allocated to the exhibitor within the trade show or exhibition venue. Include information on any restrictions or specific requirements for booth setup. 3. Duration and Dates: — Clearly mention the duration of the lease or agreement, including the specific dates and times that the exhibition space will be available to the exhibitor. Specify any setup and dismantling periods. 4. Rental and Payment Terms: — Define the rental fees for the exhibit space, along with any additional charges or deposits required. Clarify the payment schedule, deadlines, and acceptable methods of payment. 5. Compliance with Laws and Regulations: — State that both parties must comply with all applicable federal, state, and local laws, rules, and regulations, including those related to safety, permits, licenses, and taxes. 6. Insurance: — Specify the insurance requirements for the exhibitor, including liability coverage and naming the event organizer as an additional insured party. Indicate the minimum coverage limits and the deadline for providing proof of insurance. 7. Indemnification: — Include a provision that the exhibitor agrees to indemnify and hold the event organizer harmless from any liabilities, claims, damages, or expenses arising out of the exhibitor's use of the exhibit space. 8. Changes or Cancellations: — Outline the process for requesting changes to the exhibit space allocation or canceling the agreement. Include any associated fees, deadlines, and the event organizer's rights to re-allocate the space in case of cancellation. 9. Promotion and Marketing: — Discuss any promotional opportunities or obligations for both parties, including the use of the exhibitor's name, logos, or materials in advertising or marketing efforts related to the trade show or exhibition. 10. Exhibitor's Responsibilities: — Clearly outline the exhibitor's responsibilities, such as booth setup, maintenance, booth appearance, and adherence to event guidelines. Include provisions on prohibited activities, noise levels, and restrictions on the use of hazardous materials. These are some general considerations. It is important to consult with an attorney or legal professional familiar with Michigan's laws and regulations to ensure that the lease or agreement comprehensively covers all necessary aspects and protects the interests of both parties involved. Different types of Michigan Checklists for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Shows or Exhibitions may include variations based on factors such as the industry-specific regulations, the scale or duration of the event, or any unique requirements or preferences of the event organizer.Michigan Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition When drafting a lease or agreement for the use of exhibit space at a trade show or exhibition in Michigan, it is essential to ensure that all necessary details and provisions are included to protect the rights and interests of both the exhibitor and the event organizer. Here is a detailed checklist to consider when preparing such a document: 1. Identify the Parties: — Clearly state the names and contact information of both the exhibitor and the event organizer. Include their legal business names, addresses, and any relevant contact details. 2. Define the Exhibit Space: — Specify the exact location and dimensions of the exhibit space being allocated to the exhibitor within the trade show or exhibition venue. Include information on any restrictions or specific requirements for booth setup. 3. Duration and Dates: — Clearly mention the duration of the lease or agreement, including the specific dates and times that the exhibition space will be available to the exhibitor. Specify any setup and dismantling periods. 4. Rental and Payment Terms: — Define the rental fees for the exhibit space, along with any additional charges or deposits required. Clarify the payment schedule, deadlines, and acceptable methods of payment. 5. Compliance with Laws and Regulations: — State that both parties must comply with all applicable federal, state, and local laws, rules, and regulations, including those related to safety, permits, licenses, and taxes. 6. Insurance: — Specify the insurance requirements for the exhibitor, including liability coverage and naming the event organizer as an additional insured party. Indicate the minimum coverage limits and the deadline for providing proof of insurance. 7. Indemnification: — Include a provision that the exhibitor agrees to indemnify and hold the event organizer harmless from any liabilities, claims, damages, or expenses arising out of the exhibitor's use of the exhibit space. 8. Changes or Cancellations: — Outline the process for requesting changes to the exhibit space allocation or canceling the agreement. Include any associated fees, deadlines, and the event organizer's rights to re-allocate the space in case of cancellation. 9. Promotion and Marketing: — Discuss any promotional opportunities or obligations for both parties, including the use of the exhibitor's name, logos, or materials in advertising or marketing efforts related to the trade show or exhibition. 10. Exhibitor's Responsibilities: — Clearly outline the exhibitor's responsibilities, such as booth setup, maintenance, booth appearance, and adherence to event guidelines. Include provisions on prohibited activities, noise levels, and restrictions on the use of hazardous materials. These are some general considerations. It is important to consult with an attorney or legal professional familiar with Michigan's laws and regulations to ensure that the lease or agreement comprehensively covers all necessary aspects and protects the interests of both parties involved. Different types of Michigan Checklists for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Shows or Exhibitions may include variations based on factors such as the industry-specific regulations, the scale or duration of the event, or any unique requirements or preferences of the event organizer.
