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For example: "Dear Mr. Jones" or "Dear Ms. Fisher" Position the greeting on the left side of the page. Follow the greeting with a colon, i.e. "Dear Ms. Fisher:"
The opening paragraph states the legal issue the letter is addressing followed by the facts, a discussion of the law as it applies to the facts and a conclusion which is essentially the advice to the client. Often attorneys include headings to lead the client through this process to arrive at the same conclusion.
Type your letter. Concisely review the main facts. Be polite. Write with your goal in mind. Ask for exactly what you want. Set a deadline. End the letter by stating you will promptly pursue legal remedies if the other party does not meet your demand. Make and keep copies.
Maintain focus throughout the process. Both intended and unintended audiences can read legal letters. Come up with coherent and consistent arguments. Use short sentences and paragraphs in your letter. Make sure your language has precision.
Subject: The subject of the letter should inform the client about the purpose of the letter in a few words. The body: Use several paragraphs to discuss the purpose of the letter. The reader should understand why you wrote the letter from the first line of the letter. Letter close: End the letter with polite words.
State the facts: The facts are the answers to the client's questions. Analysis: For an easy analysis, first set out the provision of the law and the law itself. Answer the query: To answer the query, you will rely on the fact and analysis sections.
It can begin with the word Dear followed by the person's name or the word To. Include a date at the top of the letter. Begin the letter with a brief introduction. Keep the introduction pleasant and conversational. Thank the client for using your firm and indicate the reason for the letter.