Minnesota Sample Letter for Request for Production of Document

• Category: Letters - Legal - Production
• State: Multi-State
• Control #: US-0264LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Request for Production of Document — Minnesota Sample Letter Dear [Recipient's Name], I hope this letter finds you well. I am writing on behalf of [Your Company/Organization Name], and we are currently involved in a legal matter that requires the production of certain documents related to [specify the case or subject]. As we understand that you possess valuable information, we kindly request your cooperation in providing us with the following documents: 1. [Specify Document Type/Material Requested] — [Provide detailed description of the document or material being requested] — [Explain why this document or material is in your possession and relevant to the case] — [Describe how the requested document or material may provide insight, evidence, or support for our case] 2. [Specify Additional Document Type/Material Requested] — [Provide detailed description of the document or material being requested] — [Explain why this document or material is in your possession and relevant to the case] — [Describe how the requested document or material may provide insight, evidence, or support for our case] We kindly ask that you provide the requested documents within [specify time frame, e.g., 14 days] from the date of this letter. If there is a substantial reason for an extension, please notify us promptly so that we may discuss the possibility of accommodating such a request. In accordance with the Minnesota Rules of Civil Procedure (Rule 34), we understand that you may object to some or all of the requested documents. If you wish to object, we kindly request that you provide a written response specifying the basis for your objection and the particular documents for which objections are made. This will help ensure a transparent and cooperative approach to resolving any disputes. We further request that the produced documents be organized, indexed, labeled, and retained in a manner that allows for easy identification and reference. If any of the requested documents exist in electronic form, we kindly ask for their production in searchable electronic format, ensuring that metadata and any relevant file structures are preserved. Lastly, please be aware of the duty to preserve evidence. If any documents subject to this request have become unavailable or were destroyed after the anticipation of litigation, please inform us immediately, as it may be necessary to address spoliation concerns. Your prompt attention to this matter is greatly appreciated. We are willing to reimburse any reasonable costs associated with copying and producing the requested documents, as permitted by law. Thank you for your cooperation in this matter. Should you have any questions or require additional clarification regarding this request, please do not hesitate to contact me at [Your Contact Information]. We look forward to an amicable resolution that serves the interests of justice. Best regards, [Your Name] [Your Position/Role in the Company/Organization] [Your Company/Organization Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]

Subject: Request for Production of Document — Minnesota Sample Letter Dear [Recipient's Name], I hope this letter finds you well. I am writing on behalf of [Your Company/Organization Name], and we are currently involved in a legal matter that requires the production of certain documents related to [specify the case or subject]. As we understand that you possess valuable information, we kindly request your cooperation in providing us with the following documents: 1. [Specify Document Type/Material Requested] — [Provide detailed description of the document or material being requested] — [Explain why this document or material is in your possession and relevant to the case] — [Describe how the requested document or material may provide insight, evidence, or support for our case] 2. [Specify Additional Document Type/Material Requested] — [Provide detailed description of the document or material being requested] — [Explain why this document or material is in your possession and relevant to the case] — [Describe how the requested document or material may provide insight, evidence, or support for our case] We kindly ask that you provide the requested documents within [specify time frame, e.g., 14 days] from the date of this letter. If there is a substantial reason for an extension, please notify us promptly so that we may discuss the possibility of accommodating such a request. In accordance with the Minnesota Rules of Civil Procedure (Rule 34), we understand that you may object to some or all of the requested documents. If you wish to object, we kindly request that you provide a written response specifying the basis for your objection and the particular documents for which objections are made. This will help ensure a transparent and cooperative approach to resolving any disputes. We further request that the produced documents be organized, indexed, labeled, and retained in a manner that allows for easy identification and reference. If any of the requested documents exist in electronic form, we kindly ask for their production in searchable electronic format, ensuring that metadata and any relevant file structures are preserved. Lastly, please be aware of the duty to preserve evidence. If any documents subject to this request have become unavailable or were destroyed after the anticipation of litigation, please inform us immediately, as it may be necessary to address spoliation concerns. Your prompt attention to this matter is greatly appreciated. We are willing to reimburse any reasonable costs associated with copying and producing the requested documents, as permitted by law. Thank you for your cooperation in this matter. Should you have any questions or require additional clarification regarding this request, please do not hesitate to contact me at [Your Contact Information]. We look forward to an amicable resolution that serves the interests of justice. Best regards, [Your Name] [Your Position/Role in the Company/Organization] [Your Company/Organization Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number]