Subject: Prearrival Letter to Hotel for Corporate Guest — Minnesota Dear [Hotel Name], I am writing to confirm the reservation made by our esteemed corporate guest on behalf of [Company Name]. Our guest, Mr./Ms. [Guest's Name], will be arriving in Minnesota on [arrival date] and departing on [departure date]. This letter serves as a prearrival confirmation letter and outlines the necessary details regarding our guest's stay. Reservation Details: — Guest's Name: [Guest's Name— - Company: [Company Name] — Arrival Date: [Arrival Date— - Departure Date: [Departure Date] — Room Type: [Room Type— - Number of Rooms: [Number of Rooms] Guest Preferences: Our guest has indicated the following preferences for their stay: — Non-smokintoooo— - High-speed internet access — Complimentarbreakfastas— - King-sized bed — Airport shuttle service Special Requests: In addition, please note the following special requests made by our guest: — A quiet room away from elevators and ice machines — Extra towels and toiletries in the room Billing Information: All charges related to our guest's stay are to be billed directly to [Company Name]. Please ensure that we receive a detailed invoice for our records on the day of departure. Contact Information: Should there be any need for further communication or assistance, kindly reach out to our designated contact persons: — [Your Name— - [Your Position] - [Your Email Address] — [Your Phone Number] We greatly appreciate your esteemed hospitality and prompt attention to our corporate guest's needs during their stay at your reputable hotel. Your cooperation in ensuring a comfortable and hassle-free experience for our guest is of utmost importance to us. Thank you for your attention to this matter. We look forward to a successful collaboration and a pleasant stay for our guest at your distinguished hotel. Yours sincerely, [Your Name] [Your Company] [Date] Description: This sample confirmation letter is specifically tailored for corporate guests visiting Minnesota. It emphasizes the importance of detailing reservation information, guest preferences, special requests, billing arrangements, and contact information. By acknowledging these aspects, the letter aims to establish clear communication between the hotel management and the corporate guest. Additional sections could be included based on the hotel's specific requirements or the preferences of the corporate guest, such as conference room bookings, transportation arrangements, or any corporate rates offered.
Minnesota Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest
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