Subject: Request for Assistance in Locating Former Employee [Employee's Name] [Your Name] [Your Title/Position] [Your Organization] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Former Employee's Name] [Former Employee's Address] [City, State, ZIP Code] Dear [Former Employee's Name], I hope this letter finds you in good health and high spirits. I am writing to kindly request your assistance in locating [Former Employee's Name] (hereinafter referred to as the "Employee"). As an integral part of our organization's efforts, we are striving to keep our records up-to-date, especially regarding our former employees, for various reasons including alumni outreach, administrative procedures, and retrospective occasions. Our intention is to maintain strong ties with our ex-employees and to have correct contact details for effective communication. We kindly request you to update your contact information with us or, if you prefer, share any pertinent details that may assist us in locating the Employee. Your cooperation in this matter is greatly appreciated, as it would significantly contribute to sustaining our professional network. Should you have any information about the Employee's current residence or workplace, kindly provide the necessary details to us via email at [Your Email Address] or by phone at [Your Phone Number]. Any information you share will be kept confidential and will only be used for internal purposes. Please note that Minnesota laws and regulations guarantee the privacy and confidentiality of personal information. Rest assured that your privacy rights will be respected and your cooperation is strictly voluntary. We understand that circumstances change over time, and it is therefore possible that your information on file may no longer be accurate. Hence, we humbly request you to forward any changes in your own contact details as well, to ensure our own database remains accurate and serves its purpose effectively. We truly value your contributions as a former employee and look forward to your support in helping us maintain accurate records. Your prompt attention to this matter would be highly appreciated. Thank you in advance for your cooperation and assistance. Should you require any further clarifications or support, please do not hesitate to reach out to us. We wish you continued success and happiness as you pursue your endeavors. Yours sincerely, [Your Name] [Your Title/Position] [Your Organization]
Minnesota Sample Letter for Request to Locate Former Employee
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FAQ
What is a company experience letter? A company experience letter is a formal document written by a current or former employer confirming the time an employee spent with the company and the knowledge, skills and experience they gained while there.
How to write a recommendation letter for a coworkerReview the important information.Introduce yourself and explain your professional relationship.Include specific examples of your coworker's accomplishments.Explain what your coworker will add to the new company or university.Include contact information.
Like most states, Minnesota provides some legal protection for employers who give information about employees to prospective employers who ask for a reference. As long as the employer acts in good faith and doesn't go beyond what the law allows, the employer can't be sued for defamation.
An effective reference letter should include the following points, written on company letterhead:Dates of employment.Reference to a layoff that was outside the employee's control.An outline of their duties or some of the key projects on which they worked.The employee's strengths.A stated recommendation for the employee.
Providing a Reference Many employers will release only basic information when contacted for a reference to protect themselves from lawsuits. They usually confirm employment dates and job responsibilities, salary history, and might include information about whether you were dismissed or chose to leave on your own.
If your former employee has provided you with a contact, you should address the letter to them; otherwise, you can use a 200bgeneric salutation. Be sure to include your contact information, and your title and company. When you're sending an email reference letter, list the person's name in the subject line of the message.
Employers are not prohibited by law from disclosing to a potential employer - who calls for a reference about a former employee - the reasons that the employee left, as long as the information they share is truthful.
Typically, employers are allowed to share general information regarding your tenure with their companiesthings like your dates of employment, job title, and responsibilities, all which serve to confirm your employment and validate the things you likely provided on your resume for potential employers.
Yes, if you were fired, your employer is free to say you were fired. However, if you were terminated without cause for no real reason or business reasons like downsizing, then your employer can't tell that or imply that you were fired for cause for serious misconduct, otherwise it would be defamation.
Here are some tips to help you avoid problems:Warn a difficult employee that your reference won't be good. Yes, the employee should know this already.Keep it brief.Stick to the facts.Don't be spiteful.Don't give false flattery.Designate one person to give references.Insist on a written release.
