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Report New Hires (Be sure that boxes 8 and 10 are completed with the employer's information.) Fax the W-4 to 1-800-692-4473, or mail a copy to the Minnesota New Hire Reporting Center, P. O. Box 64212, St. Paul, MN 55164-0212. Other reporting methods include printed lists or new hire reporting forms.
Legal requirements Employers must report newly hired and rehired employees to a state directory, whether the employees owe child support or not. This requirement is authorized under Minnesota Statutes, section 256.998 and the federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA).
New hire forms checklist Form I-9. W-4. State new hire tax forms. New hire reporting. Offer letter. Employment agreement. Employee handbook acknowledgment. Direct deposit authorization.
New Hire Paperwork and Compliance for Minnesota W-4. W-4MN. Wage Theft Notice. Notice of Review of Personnel Records. Notice of Drug and Alcohol Policy. I-9. New Hire Reporting. W-2.
As a new employer, you must apply for a Minnesota ID number and register for a withholding tax account before you withhold tax from your employees' wages. We can assess a $100 penalty if you fail to do so. To register for a Minnesota tax ID number, apply online or call 651-282-5225 or 1-800-657-3605.