When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Title: Sample Missouri Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records --- Introduction: Dear [Client's Name], I am writing this resignation letter on behalf of [Accounting Firm's Name] to inform you about our decision to terminate the professional relationship between our firm and your organization. It has been an honor serving your accounting needs over the years. However, due to certain circumstances, we regretfully inform you that we must resign as your accounting firm effective [Resignation Date]. In light of this decision, we would like to address outstanding financial matters, work in progress, and the return of your records. 1. Missouri Resignation Letter with Outstanding Amount Owed Firm: If there is an outstanding amount owed by the client to the accounting firm, such as unpaid invoices or charges for additional services rendered, this type of resignation letter will specifically address the financial aspect of the resignation. The content will highlight the outstanding balance, the services provided to accumulate this balance, and a request for immediate payment to facilitate a smooth transition. 2. Missouri Resignation Letter with Work in Progress: If the accounting firm is in the midst of ongoing work for the client, such as ongoing financial analysis or tax preparation, this specific type of resignation letter will focus on the work in progress. The content will outline the current status of the tasks being performed, request any necessary documentation or collaboration required to hand over work to a new accounting firm, and provide suggestions for seamless transfer of the work in progress. 3. Missouri Resignation Letter with Return of Client's Records: This type of resignation letter is relevant when the accounting firm possesses important financial records, documents, or statements of the client. The content will emphasize the need for the return of all records in the accounting firm's possession. It will provide instructions for returning the records, ensuring their safekeeping, and ensuring that the client retains access to necessary documents for future financial purposes. Regardless of the specific type of resignation letter from the accounting firm, the content will generally include the following key elements: — A clear and professional statement of the resignation, mentioning the date of the termination of the professional relationship. — An expression of gratitude for the opportunity to serve the client's accounting needs. — A reference to the outstanding financial matters, work in progress, or client's records. — A request for the client's cooperation, either in terms of settling outstanding balances, sharing necessary information for the work in progress, or arranging for the return of all records. — An offer of assistance in the transitioning process to a new accounting firm, if appropriate. — Conclusion with well-wishes for the client's future business endeavors. Please note that the content mentioned here is just a general framework and should be adapted to fit the specific circumstances and requirements of the accounting firm and the client resolving their professional relationship. Warm regards, [Your Name] [Your Title, Accounting Firm's Name] [Address] [City, State, ZIP] [Email Address] [Phone Number]Title: Sample Missouri Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records --- Introduction: Dear [Client's Name], I am writing this resignation letter on behalf of [Accounting Firm's Name] to inform you about our decision to terminate the professional relationship between our firm and your organization. It has been an honor serving your accounting needs over the years. However, due to certain circumstances, we regretfully inform you that we must resign as your accounting firm effective [Resignation Date]. In light of this decision, we would like to address outstanding financial matters, work in progress, and the return of your records. 1. Missouri Resignation Letter with Outstanding Amount Owed Firm: If there is an outstanding amount owed by the client to the accounting firm, such as unpaid invoices or charges for additional services rendered, this type of resignation letter will specifically address the financial aspect of the resignation. The content will highlight the outstanding balance, the services provided to accumulate this balance, and a request for immediate payment to facilitate a smooth transition. 2. Missouri Resignation Letter with Work in Progress: If the accounting firm is in the midst of ongoing work for the client, such as ongoing financial analysis or tax preparation, this specific type of resignation letter will focus on the work in progress. The content will outline the current status of the tasks being performed, request any necessary documentation or collaboration required to hand over work to a new accounting firm, and provide suggestions for seamless transfer of the work in progress. 3. Missouri Resignation Letter with Return of Client's Records: This type of resignation letter is relevant when the accounting firm possesses important financial records, documents, or statements of the client. The content will emphasize the need for the return of all records in the accounting firm's possession. It will provide instructions for returning the records, ensuring their safekeeping, and ensuring that the client retains access to necessary documents for future financial purposes. Regardless of the specific type of resignation letter from the accounting firm, the content will generally include the following key elements: — A clear and professional statement of the resignation, mentioning the date of the termination of the professional relationship. — An expression of gratitude for the opportunity to serve the client's accounting needs. — A reference to the outstanding financial matters, work in progress, or client's records. — A request for the client's cooperation, either in terms of settling outstanding balances, sharing necessary information for the work in progress, or arranging for the return of all records. — An offer of assistance in the transitioning process to a new accounting firm, if appropriate. — Conclusion with well-wishes for the client's future business endeavors. Please note that the content mentioned here is just a general framework and should be adapted to fit the specific circumstances and requirements of the accounting firm and the client resolving their professional relationship. Warm regards, [Your Name] [Your Title, Accounting Firm's Name] [Address] [City, State, ZIP] [Email Address] [Phone Number]
