Missouri Sample Letter to Client regarding Refund of Balance of Retainer

• Category: Letters - Legal - Refund
• State: Multi-State
• Control #: US-0492LTR
• Format: Word; Rich Text

Description

Sample Letter to Client regarding Refund of Balance of Retainer Subject: Request for Refund of Balance of Retainer — [Client Name] Dear [Client Name], I hope this letter finds you well. I am writing to inform you that there remains a balance on your retainer account with our firm. As per our previous discussions, I would like to address the refund of the remaining balance to you. As you understand, retainer fees are paid in advance to secure legal services and ensure the commitment of our firm's resources. However, our diligent work on your case has resulted in an earlier resolution than initially anticipated, leaving a surplus on your account. Our records indicate that the current balance on your retainer account is [amount]. We have carefully reviewed the services rendered and the time spent on your case. After considering all relevant factors, we have determined that a portion of the unused retainer remains and is eligible for refund. Our firm is committed to maintaining transparency and providing outstanding client service. We are dedicated to promptly reimbursing any outstanding balance on your retainer account. In compliance with the Missouri state regulations, we kindly request you to review and sign the attached Retainer Account Refund Authorization Form. This authorization allows us to process the refund as promptly as possible. Prior to signing the form, please ensure all the details are accurate, including your mailing address for the refund check. Once we receive the signed authorization form, our accounting department will initiate the refund process. It typically takes [state estimated timeframe] to process and receive the refund, after which you can expect to receive the refund check at the provided address. Please note that if you have any unpaid outstanding bills or disbursements related to your case, the refund amount will be adjusted accordingly and any remaining balance will be refunded. If you have any inquiries or concerns about your retainer account or the refund process, please do not hesitate to contact our office, and we will be more than happy to assist you further. Thank you for your continued trust in our firm's legal services. We greatly value your patronage, and we will be here to assist you with any future legal needs you may have. Wishing you all the best. Sincerely, [Your Name] [Your Title] [Law Firm Name] [Contact Information]

Subject: Request for Refund of Balance of Retainer — [Client Name] Dear [Client Name], I hope this letter finds you well. I am writing to inform you that there remains a balance on your retainer account with our firm. As per our previous discussions, I would like to address the refund of the remaining balance to you. As you understand, retainer fees are paid in advance to secure legal services and ensure the commitment of our firm's resources. However, our diligent work on your case has resulted in an earlier resolution than initially anticipated, leaving a surplus on your account. Our records indicate that the current balance on your retainer account is [amount]. We have carefully reviewed the services rendered and the time spent on your case. After considering all relevant factors, we have determined that a portion of the unused retainer remains and is eligible for refund. Our firm is committed to maintaining transparency and providing outstanding client service. We are dedicated to promptly reimbursing any outstanding balance on your retainer account. In compliance with the Missouri state regulations, we kindly request you to review and sign the attached Retainer Account Refund Authorization Form. This authorization allows us to process the refund as promptly as possible. Prior to signing the form, please ensure all the details are accurate, including your mailing address for the refund check. Once we receive the signed authorization form, our accounting department will initiate the refund process. It typically takes [state estimated timeframe] to process and receive the refund, after which you can expect to receive the refund check at the provided address. Please note that if you have any unpaid outstanding bills or disbursements related to your case, the refund amount will be adjusted accordingly and any remaining balance will be refunded. If you have any inquiries or concerns about your retainer account or the refund process, please do not hesitate to contact our office, and we will be more than happy to assist you further. Thank you for your continued trust in our firm's legal services. We greatly value your patronage, and we will be here to assist you with any future legal needs you may have. Wishing you all the best. Sincerely, [Your Name] [Your Title] [Law Firm Name] [Contact Information]