Missouri Sample Letter for Response to Employee Complaint about Smoking

• Category: Letters - Nonlegal - Responses
• State: Multi-State
• Control #: US-0555LR
• Format: Word; Rich Text

Description

Sample Letter for Response to Employee Complaint about Smoking Subject: In response to employee complaint about smoking — Missouri Sample Letter Dear [Employee's Name], We hope this letter finds you well. We recently received your complaint regarding smoking in the workplace, and we greatly appreciate your feedback. As a responsible employer, we take concerns such as these very seriously and are committed to maintaining a healthy and comfortable work environment for all our employees. Our company acknowledges the rights and preferences of individuals who choose not to smoke or be exposed to secondhand smoke. We understand the importance of adhering to applicable laws and regulations, including those governing smoking in the workplace. In the state of Missouri, several regulations and policies are in place to ensure the well-being of employees. To address your specific concerns, we have implemented a policy prohibiting smoking indoors throughout all company premises, in line with Missouri's workplace smoking regulations. This policy covers all enclosed areas, including offices, meeting rooms, restrooms, and communal spaces. Smoking is only permitted in designated outdoor smoking areas, clearly demarcated from non-smoking areas. These designated areas are equipped with proper disposal receptacles to ensure a clean and hygienic environment. Moreover, our company has a responsibility to educate all employees about the designated smoking areas and encourage compliance with the policy. To ensure this, we will be conducting a thorough communication campaign, including posting signage displaying the smoking policy, providing information regarding the potential health risks associated with smoking, and reinforcing the importance of respecting nonsmokers' rights. Enclosed with this letter, you will find a copy of the Missouri state regulations regarding smoking in the workplace. We encourage you to familiarize yourself with these regulations to better understand the rights and obligations of both employees and employers in this regard. We want to assure you that we are committed to maintaining a healthy work environment and will remain vigilant in enforcing these policies. Should you notice any instances of non-compliance or have any further concerns related to smoking, please report them to the Human Resources department immediately. We appreciate your support in creating a safe and comfortable workplace for everyone. Thank you for bringing this matter to our attention, and we value your dedication to the well-being of the entire workforce. Through open communication and mutual respect, we can continue to improve our work environment and ensure the satisfaction of all employees. If you have any further questions or require additional information, please feel free to contact the Human Resources department. Kind regards, [Your Name] [Your Designation] [Company Name] [Company Address] [Company Phone Number]

Subject: In response to employee complaint about smoking — Missouri Sample Letter Dear [Employee's Name], We hope this letter finds you well. We recently received your complaint regarding smoking in the workplace, and we greatly appreciate your feedback. As a responsible employer, we take concerns such as these very seriously and are committed to maintaining a healthy and comfortable work environment for all our employees. Our company acknowledges the rights and preferences of individuals who choose not to smoke or be exposed to secondhand smoke. We understand the importance of adhering to applicable laws and regulations, including those governing smoking in the workplace. In the state of Missouri, several regulations and policies are in place to ensure the well-being of employees. To address your specific concerns, we have implemented a policy prohibiting smoking indoors throughout all company premises, in line with Missouri's workplace smoking regulations. This policy covers all enclosed areas, including offices, meeting rooms, restrooms, and communal spaces. Smoking is only permitted in designated outdoor smoking areas, clearly demarcated from non-smoking areas. These designated areas are equipped with proper disposal receptacles to ensure a clean and hygienic environment. Moreover, our company has a responsibility to educate all employees about the designated smoking areas and encourage compliance with the policy. To ensure this, we will be conducting a thorough communication campaign, including posting signage displaying the smoking policy, providing information regarding the potential health risks associated with smoking, and reinforcing the importance of respecting nonsmokers' rights. Enclosed with this letter, you will find a copy of the Missouri state regulations regarding smoking in the workplace. We encourage you to familiarize yourself with these regulations to better understand the rights and obligations of both employees and employers in this regard. We want to assure you that we are committed to maintaining a healthy work environment and will remain vigilant in enforcing these policies. Should you notice any instances of non-compliance or have any further concerns related to smoking, please report them to the Human Resources department immediately. We appreciate your support in creating a safe and comfortable workplace for everyone. Thank you for bringing this matter to our attention, and we value your dedication to the well-being of the entire workforce. Through open communication and mutual respect, we can continue to improve our work environment and ensure the satisfaction of all employees. If you have any further questions or require additional information, please feel free to contact the Human Resources department. Kind regards, [Your Name] [Your Designation] [Company Name] [Company Address] [Company Phone Number]