Missouri Sample Letter for Directive - EMail Usage

• Category: Letters - Nonlegal - Directives
• State: Multi-State
• Control #: US-0580LR
• Format: Word; Rich Text

Description

Sample Letter for Directive - Email Usage Dear [Employee], Subject: Directive — Email Usage Policy Enforcement I hope this email finds you well. As part of our ongoing efforts to streamline communication within our organization and ensure the efficient use of company resources, we have implemented a new Email Usage Policy. Effective immediately, this policy applies to all employees and outlines the guidelines for appropriate email usage within Missouri Enterprises. Outlined below are the key provisions of the policy: 1. Purpose: The purpose of this policy is to ensure that email is used in a professional, efficient, and responsible manner and to protect the integrity and security of our organization's network. 2. Authorized Use: Email accounts provided by Missouri Enterprises are to be used solely for official business purposes. Personal use, including non-work-related emails or chain emails, should be limited and avoided during work hours. 3. Email Content: All emails sent from Missouri Enterprises must be professional, courteous, and respectful. Offensive, discriminatory, or inappropriate language and content are strictly prohibited. 4. Confidentiality and Privacy: Employees are required to maintain strict confidentiality when handling sensitive or confidential information in emails. Dissemination of such information to unauthorized individuals or external parties is considered a breach of policy. 5. Unacceptable Activities: The following activities are strictly prohibited and will result in immediate disciplinary action: a. Sending or forwarding chain emails, jokes, or non-work-related content that can contribute to a decreased productivity level or create distractions. b. Unauthorized use of email accounts belonging to other employees. c. Sending or opening phishing emails, links, or attachments that may compromise the network's security. d. Spamming or unsolicited advertising of any kind. e. Harassment via email, including sending threatening, intimidating, or offensive messages. 6. Email Monitoring: To ensure compliance and protect our organization's resources, Missouri Enterprises reserves the right to monitor, access, and review employees' email usage, including email content, attachments, and recipients. Failure to comply with this Email Usage Policy may result in disciplinary action, up to and including termination of employment. We expect all employees to familiarize themselves with this policy and adhere to it at all times. Please acknowledge your receipt and understanding of this policy by replying to this email with a confirmation statement. If you have any questions or require clarification, kindly contact the Human Resources department. Thank you for your cooperation in helping us maintain a professional and efficient email communication environment. Sincerely, [Your Name] [Your Position] [Missouri Enterprises]

Dear [Employee], Subject: Directive — Email Usage Policy Enforcement I hope this email finds you well. As part of our ongoing efforts to streamline communication within our organization and ensure the efficient use of company resources, we have implemented a new Email Usage Policy. Effective immediately, this policy applies to all employees and outlines the guidelines for appropriate email usage within Missouri Enterprises. Outlined below are the key provisions of the policy: 1. Purpose: The purpose of this policy is to ensure that email is used in a professional, efficient, and responsible manner and to protect the integrity and security of our organization's network. 2. Authorized Use: Email accounts provided by Missouri Enterprises are to be used solely for official business purposes. Personal use, including non-work-related emails or chain emails, should be limited and avoided during work hours. 3. Email Content: All emails sent from Missouri Enterprises must be professional, courteous, and respectful. Offensive, discriminatory, or inappropriate language and content are strictly prohibited. 4. Confidentiality and Privacy: Employees are required to maintain strict confidentiality when handling sensitive or confidential information in emails. Dissemination of such information to unauthorized individuals or external parties is considered a breach of policy. 5. Unacceptable Activities: The following activities are strictly prohibited and will result in immediate disciplinary action: a. Sending or forwarding chain emails, jokes, or non-work-related content that can contribute to a decreased productivity level or create distractions. b. Unauthorized use of email accounts belonging to other employees. c. Sending or opening phishing emails, links, or attachments that may compromise the network's security. d. Spamming or unsolicited advertising of any kind. e. Harassment via email, including sending threatening, intimidating, or offensive messages. 6. Email Monitoring: To ensure compliance and protect our organization's resources, Missouri Enterprises reserves the right to monitor, access, and review employees' email usage, including email content, attachments, and recipients. Failure to comply with this Email Usage Policy may result in disciplinary action, up to and including termination of employment. We expect all employees to familiarize themselves with this policy and adhere to it at all times. Please acknowledge your receipt and understanding of this policy by replying to this email with a confirmation statement. If you have any questions or require clarification, kindly contact the Human Resources department. Thank you for your cooperation in helping us maintain a professional and efficient email communication environment. Sincerely, [Your Name] [Your Position] [Missouri Enterprises]