When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Title: Mississippi Resignation Letter Template from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Introduction: A Mississippi Resignation Letter from an Accounting Firm to a Client is a formal document that serves as a notice from the accountant terminating their professional services for the client. This letter is essential to ensure a smooth transition of accounting responsibilities and to address any outstanding matters such as outstanding payments owed to the firm, work in progress, and the return of the client's records. The following content provides a template for drafting a comprehensive and professional resignation letter with reference to these specific areas. 1. Mississippi Resignation Letter from Accounting Firm to Client: This type of resignation letter is used by accounting firms in Mississippi when terminating their services for a client. It covers key areas such as outstanding amounts owed to the firm, work in progress, and the return of client records. 2. Reference to Outstanding Amount Owed Firm: In this section, the accounting firm acknowledges any remaining balance of outstanding payments from the client. It is important to include a clear and concise statement requesting payment settlement and mentioning the consequences of non-payment, if applicable, such as collection agency involvement or potential legal action. 3. Reference to Work in Progress: This section outlines the status of any ongoing projects or unfinished work between the accounting firm and the client. The letter should explain how the firm intends to handle the incomplete work, such as providing documentation, partial completion, or transfer of work to another service provider. It is crucial to maintain professionalism and clarity while discussing any unfinished tasks. 4. Return of Client's Records: The letter should address the return of all client records, documents, and any sensitive information that may have been shared with the accounting firm. It is important to provide clear instructions on how the client can retrieve their records, such as specifying a collection date and location, or providing contact details for further assistance. Conclusion: When writing a Mississippi Resignation Letter from an Accounting Firm to a Client, it is crucial to maintain professionalism and ensure clarity in all aspects. Clearly reference the outstanding amount owed to the firm, address work in progress, and provide information about returning the client's records. Creating a well-structured and comprehensive resignation letter will serve as a strong foundation for a smooth transition, despite the resignation. Keywords: Mississippi resignation letter, accounting firm, client, outstanding amount, work in progress, return of client's records, termination, professional services, payment settlement, unfinished work, sensitive information.
