[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: Collection Notice for Unpaid Bill Dear [Recipient's Name], I hope this letter finds you well. I am writing to bring to your attention the outstanding bill you have with [Company Name] for the services/goods provided on [Date]. Despite our previous attempts to remind you of the payment due, it appears that you have not made the necessary payment of [amount]. As it is essential for us to maintain a healthy financial standing with our valued clients, we kindly request that you settle the outstanding balance immediately. Below, you will find a breakdown of the charges: Invoice Number: [Invoice Number] Service/Goods Provided: [Description of Service/Goods] Date of Service/Goods: [Date] Total Amount Due: [amount] Please note that this outstanding payment has come to our attention repeatedly, and we believe it may have been an oversight on your part. Therefore, we kindly ask you to rectify this matter promptly, as we value our business relationship and wish to continue serving you. To make the payment, kindly use the following methods: 1. Online Payment: Visit our website at [Website URL] and navigate to the "Payment" section. You can enter the invoice number and pay securely using your preferred payment method. 2. Mail: Send a check or money order payable to [Company Name] at [Company Address]. Ensure that you include the invoice number on the payment for proper allocation. 3. Phone: Call our customer service representative at [Phone Number], and they will assist you in processing the payment over the phone. Please remember to settle the payment within [Number of Days] days from the date of this letter to avoid further complications. If the payment is not received by then, it may be necessary for us to take appropriate legal action to recover the debt. We genuinely hope it does not come to that, as we believe in resolving matters amicably. Should you have any questions or concerns regarding this matter, please do not hesitate to reach out to us using the contact details provided above. We are committed to working with you towards a fair resolution. Thank you for your prompt attention to this matter, and we look forward to resolving this issue satisfactorily. Yours sincerely, [Your Name] [Your Title/Position] [Company Name]
Mississippi Sample Letter for Collection Notice for Unpaid Bill
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How to fill out Sample Letter For Collection Notice For Unpaid Bill?
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FAQ
Politely asking for an outstanding payment involves using friendly language while conveying the urgency of the situation. Start by acknowledging any past interaction related to the payment and express appreciation for their business. You can use the Mississippi Sample Letter for Collection Notice for Unpaid Bill to find the right words that strike a balance between professionalism and warmth.
A collection letter is a written notification to inform a consumer of his due payments. It is an official message to a borrower. A collection letter may include reminders, inquiries, warnings or notification of possible legal actions.
The statute of limitations for debt collection under Mississippi law is typically 3 years but there are exceptions. If the statute of limitations has passed, you can no longer be sued for the debt and you can ignore the debt collector.
Best Practices for Writing a Collection LetterInclude your contact information, including phone number, email address, and mailing address. Type the letter; don't handwrite it. Use company letterhead. Include a copy of the invoice(s) or a summarized statement for multiple outstanding invoices.
How to Write An Effective Collection LetterReference the products or services that were purchased.Maintain a friendly but firm tone.Remind the payee of their contract or agreement with you.Offer multiple ways the payee can take action.Add a personal touch.Give them a new deadline.
Frequently Asked Questions (FAQ)Type your letter.Concisely review the main facts.Be polite.Write with your goal in mind.Ask for exactly what you want.Set a deadline.End the letter by stating you will promptly pursue legal remedies if the other party does not meet your demand.Make and keep copies.More items...
Dear debt collector, I am responding to your contact about collecting a debt. You contacted me by phone/mail, on date and identified the debt as any information they gave you about the debt. I do not have any responsibility for the debt you're trying to collect.
A debt collection letter should include the following information:The amount the debtor owes you.The initial due date of the payment.A new due date for the payment, whether ASAP or longer.Instructions on how to pay the debt.More items...?
The Third Collection LetterMention of all previous attempts to collect.Invoice number and amount.Original invoice due date.Current days past due.Instructions on what they should do next.A warning of the impending consequences.Your contact information and final request to contact you.
That information includes:The name of the creditor.The amount owed.That you can dispute the debt.That if you don't dispute the debt within 30 days the debt collector will assume the debt is valid.That if you dispute the debt in writing within 30 days the debt collector will provide verification of the debt.More items...?
