Montana Sample Letter regarding Copy of Minutes

• Category: Letters - Legal - Corporations
• State: Multi-State
• Control #: US-0149LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Recipient's Organization] [Address] [City, State, ZIP] Subject: Request for Copy of Meeting Minutes Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to request a copy of the meeting minutes held on [date] pertaining to the [purpose/subject of the meeting]. As an interested party, I believe access to these minutes will provide valuable insights into the decisions and discussions that took place during the meeting, which will greatly assist [mention how it will assist you]. I understand that under the Montana Open Meeting Law, Section [mention relevant section number], I am entitled to obtain a copy of the minutes upon request. As a law-abiding citizen, I am fully aware of my rights to access public records, and I strongly believe in the principles of transparency and accountability. Therefore, I kindly request that you provide me with a copy of the aforementioned meeting minutes within [mention a reasonable timeframe, e.g., 10 days] from the date of this letter. Moreover, I would highly appreciate it if you could ensure that the minutes are in an easily readable format, such as Microsoft Word or PDF. In the event that there are any fees associated with this request, please inform me in advance, specifying the amount and acceptable payment methods. Should there be any impediments or restrictions in fulfilling this request, please let me know as soon as possible, providing the reasons for such limitations. It is vital that government entities adhere to the principles of transparency and make public records accessible to all concerned citizens. If you have any questions or require additional information to fulfill this request, please do not hesitate to contact me at [your contact information]. I thank you in advance for your attention to this matter and prompt response. Yours sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Recipient's Organization] [Address] [City, State, ZIP] Subject: Request for Copy of Meeting Minutes Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to request a copy of the meeting minutes held on [date] pertaining to the [purpose/subject of the meeting]. As an interested party, I believe access to these minutes will provide valuable insights into the decisions and discussions that took place during the meeting, which will greatly assist [mention how it will assist you]. I understand that under the Montana Open Meeting Law, Section [mention relevant section number], I am entitled to obtain a copy of the minutes upon request. As a law-abiding citizen, I am fully aware of my rights to access public records, and I strongly believe in the principles of transparency and accountability. Therefore, I kindly request that you provide me with a copy of the aforementioned meeting minutes within [mention a reasonable timeframe, e.g., 10 days] from the date of this letter. Moreover, I would highly appreciate it if you could ensure that the minutes are in an easily readable format, such as Microsoft Word or PDF. In the event that there are any fees associated with this request, please inform me in advance, specifying the amount and acceptable payment methods. Should there be any impediments or restrictions in fulfilling this request, please let me know as soon as possible, providing the reasons for such limitations. It is vital that government entities adhere to the principles of transparency and make public records accessible to all concerned citizens. If you have any questions or require additional information to fulfill this request, please do not hesitate to contact me at [your contact information]. I thank you in advance for your attention to this matter and prompt response. Yours sincerely, [Your Name]