Montana Sample Letter for Return Authorization

• Category: Letters - Nonlegal - Authorizations
• State: Multi-State
• Control #: US-0192LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Montana Company Name] [Return Department] [Company Address] [City, State, ZIP] Subject: Request for Return Authorization — [Order Number/Invoice Number] Dear [Montana Company Name], I hope this letter finds you well. I am writing to request a return authorization for an item I recently purchased from your esteemed company. I had purchased the product with the order number [Order Number/Invoice Number], which was delivered to me on [Delivery Date]. Unfortunately, the product I received does not meet my expectations or fulfill the stated specifications mentioned on your website. Upon further inspection, I have identified the following issues with the product: [Provide a detailed description of the product's condition, defects, or discrepancies]. These issues have greatly affected my satisfaction and usability of the product. In accordance with your return policy, I kindly request a return authorization for this item. I would like to return the [Product Name] and receive a full refund/replacement as per the terms and conditions mentioned on your website. To facilitate the return process, I have enclosed the following supporting documents with this letter: — A copy of the original order confirmation/invoice — A photograph clearly showing the defects/damages mentioned above I would appreciate it if you could acknowledge this return authorization request within [mention a reasonable time frame] and provide me with the necessary instructions and shipping labels for the return. Kindly clarify if you have any specific requirements regarding the packaging or return shipment process. I would also like to emphasize that I have been a loyal customer of your products for several years now and have always been satisfied with the quality and service provided by your company. I believe this return authorization request can be resolved promptly and amicably, preserving our longstanding business relationship. Furthermore, I trust that [Montana Company Name] will handle this matter with utmost professionalism and adhere to your stated refund/replacement policy without any complications. Furthermore, I look forward to receiving your prompt response and the necessary return authorization information within [mention a reasonable time frame]. Should you have any questions or require further information, I can be reached at [Your Phone Number] or [Your Email Address]. Thank you for your attention to this matter. Yours sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Montana Company Name] [Return Department] [Company Address] [City, State, ZIP] Subject: Request for Return Authorization — [Order Number/Invoice Number] Dear [Montana Company Name], I hope this letter finds you well. I am writing to request a return authorization for an item I recently purchased from your esteemed company. I had purchased the product with the order number [Order Number/Invoice Number], which was delivered to me on [Delivery Date]. Unfortunately, the product I received does not meet my expectations or fulfill the stated specifications mentioned on your website. Upon further inspection, I have identified the following issues with the product: [Provide a detailed description of the product's condition, defects, or discrepancies]. These issues have greatly affected my satisfaction and usability of the product. In accordance with your return policy, I kindly request a return authorization for this item. I would like to return the [Product Name] and receive a full refund/replacement as per the terms and conditions mentioned on your website. To facilitate the return process, I have enclosed the following supporting documents with this letter: — A copy of the original order confirmation/invoice — A photograph clearly showing the defects/damages mentioned above I would appreciate it if you could acknowledge this return authorization request within [mention a reasonable time frame] and provide me with the necessary instructions and shipping labels for the return. Kindly clarify if you have any specific requirements regarding the packaging or return shipment process. I would also like to emphasize that I have been a loyal customer of your products for several years now and have always been satisfied with the quality and service provided by your company. I believe this return authorization request can be resolved promptly and amicably, preserving our longstanding business relationship. Furthermore, I trust that [Montana Company Name] will handle this matter with utmost professionalism and adhere to your stated refund/replacement policy without any complications. Furthermore, I look forward to receiving your prompt response and the necessary return authorization information within [mention a reasonable time frame]. Should you have any questions or require further information, I can be reached at [Your Phone Number] or [Your Email Address]. Thank you for your attention to this matter. Yours sincerely, [Your Name]