[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Company] [Address] [City, State, ZIP] Subject: Notifying Client — Account Payment Default and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to discuss an important matter regarding your account with [Your Company Name]. It has come to our attention that your account, with the reference number [Account Number], currently holds an outstanding balance amounting to [Amount Due], which is now severely overdue. Despite our previous attempts to remind you about the impending payment, we have unfortunately not received any response from your end. As a result, we consider it necessary to bring this matter to your immediate attention in the hope of resolving it amicably. Our records indicate that the payment was due on [Payment Due Date]. We kindly request you to make the payment in full as soon as possible to avoid any further inconvenience. We understand that sometimes unexpected circumstances may arise, causing unforeseen delays in settling outstanding balances. If that is the case, we urge you to contact us promptly to discuss the matter and arrange a payment plan that suits both parties. However, if we do not receive the payment within [specified time frame, e.g., 10 business days] from the receipt of this letter, we will have no choice but to proceed with further actions, which may include engaging a collection agency or pursuing legal means to recover the amount owed. We sincerely hope it does not come to that, as maintaining a strong working relationship with our clients is of utmost importance to us. Considering the above circumstances, we propose the following withdrawal from your account: Account Withdrawal Details: — Outstanding Balance: [Amount Due— - Due Date for Payment: [Payment Due Date] — Proposed Payment Deadline: [Proposed Payment Deadline] — Payment Methods: [Accepted Payment Methods] — Payment Instructions: [Provide detailed instructions regarding payment process] We kindly request that you review the withdrawal details carefully and proceed with the payment accordingly. This will enable us to resolve the matter promptly and maintain a positive working relationship moving forward. Should you require any further guidance or have any concerns regarding the account status or payment process, please do not hesitate to reach out to us at [Your Contact Information]. We are here to assist you and find a suitable resolution to this matter. Thank you for your immediate attention to this issue. We genuinely value your business and look forward to resolving this matter promptly. Sincerely, [Your Name] [Your Title] [Your Company Name]
Montana Sample Letter to Client - Failure to pay account and proposed withdrawal
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How to fill out Montana Sample Letter To Client - Failure To Pay Account And Proposed Withdrawal?
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FAQ
Start at the beginning: ?I am writing to notify you / confirm that I have decided to withdraw from representing you as of ______. This letter provides important information you may need to continue with your case.?
A disengagement letter is sent by an attorney or law firm to a client when they're withdrawing from representing them. The purpose of a disengagement letter is to provide notice and document the withdrawal in ance with Rule of Professional Conduct (RPC) 1.16 Declining or Terminating Representation.
The letter should include the date of termination, the reason for termination (if applicable), any remaining obligations that either party may have, and an acknowledgement of contributions made by the employee during their time with the company.
The first paragraph of the letter should clearly indicate that the client relationship is being terminated, note the effective date of termination and provide the status of services agreed upon in previously issued engagement letters.
Identify the matter that is the subject of the letter. ... Affirm the current status of the case and remind the client of any pending deadlines. ... Summarize the status of any fees and costs collected and outstanding. ... Reconfirm that your representation has concluded and outline what that means.
A disengagement letter professionally and formally terminates the CPA-client relationship and provides CPAs with a valuable tool to reduce potential legal liability. When written effectively, the disengagement letter can leave clients feeling that you considered their business needs and acted in their best interests.
How to write a letter of withdrawal Notify the employer right away. ... Be honest and clear. ... Thank the employer for their time. ... Provide your contact information. ... Keep your options open.
A disengagement letter is especially critical when a lawyer decides not to continue past a specific stage in a case. The lawyer should send a disengagement letter to establish that the relationship is no longer continuing, and to refer the client to another lawyer.
