Montana Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Company] [Address] [City, State, ZIP] Subject: Notifying Client — Account Payment Default and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to discuss an important matter regarding your account with [Your Company Name]. It has come to our attention that your account, with the reference number [Account Number], currently holds an outstanding balance amounting to [Amount Due], which is now severely overdue. Despite our previous attempts to remind you about the impending payment, we have unfortunately not received any response from your end. As a result, we consider it necessary to bring this matter to your immediate attention in the hope of resolving it amicably. Our records indicate that the payment was due on [Payment Due Date]. We kindly request you to make the payment in full as soon as possible to avoid any further inconvenience. We understand that sometimes unexpected circumstances may arise, causing unforeseen delays in settling outstanding balances. If that is the case, we urge you to contact us promptly to discuss the matter and arrange a payment plan that suits both parties. However, if we do not receive the payment within [specified time frame, e.g., 10 business days] from the receipt of this letter, we will have no choice but to proceed with further actions, which may include engaging a collection agency or pursuing legal means to recover the amount owed. We sincerely hope it does not come to that, as maintaining a strong working relationship with our clients is of utmost importance to us. Considering the above circumstances, we propose the following withdrawal from your account: Account Withdrawal Details: — Outstanding Balance: [Amount Due— - Due Date for Payment: [Payment Due Date] — Proposed Payment Deadline: [Proposed Payment Deadline] — Payment Methods: [Accepted Payment Methods] — Payment Instructions: [Provide detailed instructions regarding payment process] We kindly request that you review the withdrawal details carefully and proceed with the payment accordingly. This will enable us to resolve the matter promptly and maintain a positive working relationship moving forward. Should you require any further guidance or have any concerns regarding the account status or payment process, please do not hesitate to reach out to us at [Your Contact Information]. We are here to assist you and find a suitable resolution to this matter. Thank you for your immediate attention to this issue. We genuinely value your business and look forward to resolving this matter promptly. Sincerely, [Your Name] [Your Title] [Your Company Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Company] [Address] [City, State, ZIP] Subject: Notifying Client — Account Payment Default and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to discuss an important matter regarding your account with [Your Company Name]. It has come to our attention that your account, with the reference number [Account Number], currently holds an outstanding balance amounting to [Amount Due], which is now severely overdue. Despite our previous attempts to remind you about the impending payment, we have unfortunately not received any response from your end. As a result, we consider it necessary to bring this matter to your immediate attention in the hope of resolving it amicably. Our records indicate that the payment was due on [Payment Due Date]. We kindly request you to make the payment in full as soon as possible to avoid any further inconvenience. We understand that sometimes unexpected circumstances may arise, causing unforeseen delays in settling outstanding balances. If that is the case, we urge you to contact us promptly to discuss the matter and arrange a payment plan that suits both parties. However, if we do not receive the payment within [specified time frame, e.g., 10 business days] from the receipt of this letter, we will have no choice but to proceed with further actions, which may include engaging a collection agency or pursuing legal means to recover the amount owed. We sincerely hope it does not come to that, as maintaining a strong working relationship with our clients is of utmost importance to us. Considering the above circumstances, we propose the following withdrawal from your account: Account Withdrawal Details: — Outstanding Balance: [Amount Due— - Due Date for Payment: [Payment Due Date] — Proposed Payment Deadline: [Proposed Payment Deadline] — Payment Methods: [Accepted Payment Methods] — Payment Instructions: [Provide detailed instructions regarding payment process] We kindly request that you review the withdrawal details carefully and proceed with the payment accordingly. This will enable us to resolve the matter promptly and maintain a positive working relationship moving forward. Should you require any further guidance or have any concerns regarding the account status or payment process, please do not hesitate to reach out to us at [Your Contact Information]. We are here to assist you and find a suitable resolution to this matter. Thank you for your immediate attention to this issue. We genuinely value your business and look forward to resolving this matter promptly. Sincerely, [Your Name] [Your Title] [Your Company Name]