North Carolina Sample Letter regarding Copy of Minutes

• Category: Letters - Legal - Corporations
• State: Multi-State
• Control #: US-0149LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Organization's Name] [Organization's Address] [City, State, ZIP] Subject: Request for Copy of Minutes Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. My name is [Your Name], and I am writing to request a copy of the minutes from [specific meeting date], held by [organization/committee/group name]. As a concerned citizen and active participant in public affairs, I believe it is essential to stay informed about decisions and discussions that impact our community. Therefore, I kindly request a copy of the minutes from the aforementioned meeting to gain a comprehensive understanding of the matters discussed and decisions made. In order to be well-equipped with essential information, I would appreciate it if you could provide me with the following: 1. A complete copy of the minutes from the [specific meeting date]. 2. Any accompanying attachments, reports, or documents discussed during the meeting. 3. If available, an electronic copy of the minutes and any related materials in PDF format, sent via email to [your email address]. I assure you that the requested information will be used solely for personal reference and will not be shared with any third parties or used for any commercial purposes. Additionally, I understand that there may be a nominal fee associated with producing and providing the requested documents. Kindly let me know the applicable charges, if any, so that I may arrange for timely payment. If, for any reason, fulfilling this request is not possible, I kindly request that you provide a written explanation detailing the reasons for denial in accordance with relevant North Carolina statutes. I appreciate your attention to this matter and look forward to receiving the requested documents promptly. If you have any questions or require further clarification, please do not hesitate to contact me at [your phone number] or via email at [your email address]. Thank you for your time and cooperation. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Organization's Name] [Organization's Address] [City, State, ZIP] Subject: Request for Copy of Minutes Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. My name is [Your Name], and I am writing to request a copy of the minutes from [specific meeting date], held by [organization/committee/group name]. As a concerned citizen and active participant in public affairs, I believe it is essential to stay informed about decisions and discussions that impact our community. Therefore, I kindly request a copy of the minutes from the aforementioned meeting to gain a comprehensive understanding of the matters discussed and decisions made. In order to be well-equipped with essential information, I would appreciate it if you could provide me with the following: 1. A complete copy of the minutes from the [specific meeting date]. 2. Any accompanying attachments, reports, or documents discussed during the meeting. 3. If available, an electronic copy of the minutes and any related materials in PDF format, sent via email to [your email address]. I assure you that the requested information will be used solely for personal reference and will not be shared with any third parties or used for any commercial purposes. Additionally, I understand that there may be a nominal fee associated with producing and providing the requested documents. Kindly let me know the applicable charges, if any, so that I may arrange for timely payment. If, for any reason, fulfilling this request is not possible, I kindly request that you provide a written explanation detailing the reasons for denial in accordance with relevant North Carolina statutes. I appreciate your attention to this matter and look forward to receiving the requested documents promptly. If you have any questions or require further clarification, please do not hesitate to contact me at [your phone number] or via email at [your email address]. Thank you for your time and cooperation. Sincerely, [Your Name]