Subject: Urgent Request to Locate Former Employee — [Former Employee's Full Name] Dear [Former Employee's Full Name], I hope this letter finds you well. We are writing to you on behalf of [Your Company/Organization's Name], as we are in urgent need of locating your current contact information. Being a former employee of our organization, we highly value your contribution and expertise during your tenure with us. Due to unforeseen circumstances, we require your immediate assistance in resolving a pending matter related to your employment. Your involvement in this matter is crucial as it pertains to [specify the issue/reason for the request]. We believe that, given your familiarity with the situation and your past association with [Your Company/Organization's Name], your insight will be invaluable in resolving the issue efficiently. Regrettably, our records no longer contain your current contact details, making it challenging for us to communicate directly with you. Therefore, we kindly request your cooperation in promptly providing us with your current phone number, mailing address, and email address. Rest assured that any information you share will be handled with utmost confidentiality and used solely for the purpose of contacting you regarding this specific matter. To make the process more convenient, we have provided several options for you to choose from when sharing your contact information. You can: 1. Visit our website [Your Company/Organization's Website] and navigate to the "Employee Locator" section. 2. Fill out the enclosed form and return it to us via post or fax. 3. Email your updated contact information directly to [Your Company/Organization's Email Address]. 4. Contact our HR department at [Your Company/Organization's Phone Number] during business hours to provide your current details. We kindly request you to respond to this letter as soon as possible to help us expedite the resolution process. In the unfortunate event that we do not receive any response within [specific deadline, e.g., two weeks] from the date of this letter, we will be required to proceed without your involvement. Your support and cooperation in this matter are greatly appreciated. We sincerely hope that we can count on your prompt response and willingness to assist us in resolving this issue. Thank you for your attention to this matter. Warm regards, [Your Name] [Your Title/Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] [Email Address] [Phone Number]
North Carolina Sample Letter for Request to Locate Former Employee
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