North Carolina Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to discuss a matter of concern regarding the outstanding balance on your account with [Your Company Name]. Despite several reminders and attempts to contact you, we have not received payment for the services rendered on [date(s)]. As outlined in our terms and conditions agreement, it is expected that clients settle their invoices promptly. Non-payment not only disrupts our cash flow but also hampers our ability to provide quality services to our clients. We understand that circumstances may arise that can hinder timely payment. Therefore, we wanted to reach out to discuss and propose a potential resolution that would benefit both parties. However, it is essential that we address this matter promptly to avoid further difficulties. To resolve this issue, we propose the following options: 1. Full Payment: We kindly request that you remit the full outstanding amount of $[Amount] as soon as possible, preferably within [Specify a reasonable time frame]. You can make payment by [Provide preferred payment methods, such as check, bank transfer, or online payment system]. 2. Partial Payment and Installment Plan: If full payment is not feasible at the moment, we understand the need for flexibility. You may choose to make a partial payment of $[Amount] immediately, and we can discuss an installment plan to help you settle the remaining balance over a mutually agreed-upon period. 3. Credit Card Authorization: To avoid any further inconvenience, you may consider authorizing the use of your credit card on file to settle the unpaid balance. If you select this option, we will charge the agreed-upon amount within [Specify the time frame, e.g., five business days]. Please note that if we do not receive any response or payment arrangement within [Specify a reasonable time frame, generally within 15 days], we will have no choice but to take further action, which may include legal proceedings or involving a collection agency. This is not something we desire, as we highly value our business relationship and hope to resolve this matter amicably. We strongly urge you to contact our office at [Your Phone Number] or reply to this letter with your proposed solution and preferred course of action. It is our sincere hope to avoid potential conflicts and continue our positive working relationship. Thank you for your immediate attention to this matter. We look forward to prompt payment or your proposed resolution. Yours sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: Copy of Outstanding Invoice [Invoice Number]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to discuss a matter of concern regarding the outstanding balance on your account with [Your Company Name]. Despite several reminders and attempts to contact you, we have not received payment for the services rendered on [date(s)]. As outlined in our terms and conditions agreement, it is expected that clients settle their invoices promptly. Non-payment not only disrupts our cash flow but also hampers our ability to provide quality services to our clients. We understand that circumstances may arise that can hinder timely payment. Therefore, we wanted to reach out to discuss and propose a potential resolution that would benefit both parties. However, it is essential that we address this matter promptly to avoid further difficulties. To resolve this issue, we propose the following options: 1. Full Payment: We kindly request that you remit the full outstanding amount of $[Amount] as soon as possible, preferably within [Specify a reasonable time frame]. You can make payment by [Provide preferred payment methods, such as check, bank transfer, or online payment system]. 2. Partial Payment and Installment Plan: If full payment is not feasible at the moment, we understand the need for flexibility. You may choose to make a partial payment of $[Amount] immediately, and we can discuss an installment plan to help you settle the remaining balance over a mutually agreed-upon period. 3. Credit Card Authorization: To avoid any further inconvenience, you may consider authorizing the use of your credit card on file to settle the unpaid balance. If you select this option, we will charge the agreed-upon amount within [Specify the time frame, e.g., five business days]. Please note that if we do not receive any response or payment arrangement within [Specify a reasonable time frame, generally within 15 days], we will have no choice but to take further action, which may include legal proceedings or involving a collection agency. This is not something we desire, as we highly value our business relationship and hope to resolve this matter amicably. We strongly urge you to contact our office at [Your Phone Number] or reply to this letter with your proposed solution and preferred course of action. It is our sincere hope to avoid potential conflicts and continue our positive working relationship. Thank you for your immediate attention to this matter. We look forward to prompt payment or your proposed resolution. Yours sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: Copy of Outstanding Invoice [Invoice Number]