[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to discuss a matter of concern regarding the outstanding balance on your account with [Your Company Name]. Despite several reminders and attempts to contact you, we have not received payment for the services rendered on [date(s)]. As outlined in our terms and conditions agreement, it is expected that clients settle their invoices promptly. Non-payment not only disrupts our cash flow but also hampers our ability to provide quality services to our clients. We understand that circumstances may arise that can hinder timely payment. Therefore, we wanted to reach out to discuss and propose a potential resolution that would benefit both parties. However, it is essential that we address this matter promptly to avoid further difficulties. To resolve this issue, we propose the following options: 1. Full Payment: We kindly request that you remit the full outstanding amount of $[Amount] as soon as possible, preferably within [Specify a reasonable time frame]. You can make payment by [Provide preferred payment methods, such as check, bank transfer, or online payment system]. 2. Partial Payment and Installment Plan: If full payment is not feasible at the moment, we understand the need for flexibility. You may choose to make a partial payment of $[Amount] immediately, and we can discuss an installment plan to help you settle the remaining balance over a mutually agreed-upon period. 3. Credit Card Authorization: To avoid any further inconvenience, you may consider authorizing the use of your credit card on file to settle the unpaid balance. If you select this option, we will charge the agreed-upon amount within [Specify the time frame, e.g., five business days]. Please note that if we do not receive any response or payment arrangement within [Specify a reasonable time frame, generally within 15 days], we will have no choice but to take further action, which may include legal proceedings or involving a collection agency. This is not something we desire, as we highly value our business relationship and hope to resolve this matter amicably. We strongly urge you to contact our office at [Your Phone Number] or reply to this letter with your proposed solution and preferred course of action. It is our sincere hope to avoid potential conflicts and continue our positive working relationship. Thank you for your immediate attention to this matter. We look forward to prompt payment or your proposed resolution. Yours sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: Copy of Outstanding Invoice [Invoice Number]
North Carolina Sample Letter to Client - Failure to pay account and proposed withdrawal
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FAQ
What does an attorney withdrawal mean? Sometimes the attorney is the one who feels that the client and the lawyer should no longer work together. When this happens, the attorney ?withdraws? from the case and terminates the relationship and ceases to represent the client.
At a minimum, the disengagement letter should always contain the following: A clear statement that you are disengaging and the effective date of the disengagement (e.g., We must formally end our relationship with you as your accounting firm <effective immediately, or as of [date]>.);
What is a letter of withdrawal? A letter of withdrawal is what you'd provide to an employer with who you are in the hiring process, but have decided not to move forward working for because of any number of reasons.
The first paragraph of the letter should clearly indicate that the client relationship is being terminated, note the effective date of termination and provide the status of services agreed upon in previously issued engagement letters.
Tells the court and the parties that the attorney is no longer representing a party in the case after the court entered a final judgment of divorce, legal separation, or nullity.
A disengagement letter is sent by an attorney or law firm to a client when they're withdrawing from representing them. The purpose of a disengagement letter is to provide notice and document the withdrawal in ance with Rule of Professional Conduct (RPC) 1.16 Declining or Terminating Representation.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
The lawyer should send a disengagement letter to establish that the relationship is no longer continuing, and to refer the client to another lawyer. In the disengagement letter, the lawyer should warn the client of applicable time limitations, deadlines, and uncompleted investigation or casework.
