Subject: Disputing Amount of Hours Worked — Seeking Resolution [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Supervisor's Name] [Supervisor's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP] Dear [Supervisor's Name], I hope this letter finds you well. I am writing to address a discrepancy in the calculation of hours worked as reflected in my recent paycheck. After reviewing the records, I believe there may have been an error resulting in an inaccurate representation of the hours I have diligently worked. As you are aware, I strive to maintain excellent attendance and consistently meet or exceed the expectations set in my job description. However, upon careful review of my time cards and in comparison with my own personal records, I have noticed a significant discrepancy in the number of hours that have been documented for the pay period between [start date] and [end date]. To provide clarity to this discrepancy, I have meticulously maintained my own timesheet, accurately recording the dates, times of arrival, breaks, and departures. Enclosed with this letter, you will find a copy of my self-maintained timesheet, which highlights the variations from the official records. Upon comparison, it is evident that there are instances where my actual working hours have not been correctly recorded. I firmly believe this issue arose unintentionally and could be a result of technical errors or clerical oversights. Nevertheless, I kindly request that you review the enclosed timesheet and address this matter promptly. I understand that managing time and attendance can be challenging, especially in a busy work environment like ours. However, it is essential that we ensure accuracy and fairness in compensation, as the accurate reflection of work hours significantly impacts both personal finances and employee morale. I would greatly appreciate it if you could personally investigate this matter and rectify any discrepancies in my recorded hours worked. Additionally, I request that you update my record accordingly and promptly process any adjustments owed to me. Thank you for your understanding and attention to this matter. I have always valued my employment with [Company/Organization Name], and I believe that by resolving this issue promptly, we can maintain a positive working relationship. If you require any further information or clarification, please do not hesitate to contact me via the contact details provided above. I look forward to your prompt response and resolution to this matter. Yours sincerely, [Your Name]
North Carolina Sample Letter for Letter to Boss Disputing Amount of Hours Worked
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Your rebuttal letter should address only the specific points in the write-up you disagree with, and your rebuttal should define your perspective in specific terms as well. Don't be vague, especially when you can give provide evidence. Example: Ineffective: It's not true that I'm late all the time!
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This stepwise breakdown of writing a rebuttal letter aims to assist authors during the revision to ensure grant of appeal.Step 1: Say Thank You. Acknowledge the reviewers time, comments and expertise.Step 2: Be Modest.Step 3: Keep it Short.Step 4: Explain Everything.Step 5: Major Comments and Minor Comments.
