Who has access to payroll records?

As a suggestion, you may want to set up a company policy that the only people that are allowed to access an employee's personnel record are the human resources manager, the employee's supervisor or manager, and the employee himself.

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Request to Inspect Personnel File

North Carolina Request to Inspect Personnel File

Name: North Carolina Request to Inspect Personnel File
Brand: US Legal Forms
Rating: 4.58 (428 reviews)

Category:

Employment - Personnel Files

State:

Multi-State

Control #:

US-AHI-258

Format:

Instant download

Description

This AHI form is a request by the employee to review their personnel files. This form sets up a requested date and time to review the files.

How to fill out North Carolina Request To Inspect Personnel File?

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FAQ

Personnel files usually contain documents that the employee has already reviewed and so he or she is familiar with their content. This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion.

An employee's personnel file usually contains information related to their performance, salary, and any investigations of misconduct or medical issues. As a result, these records are generally considered private and can be accessed by only the employer and the employee.

Records must be retained for a minimum of 5 years (13 NCAC 14B. 0610). Covered employers. All employers with minor employees under 18 years of age are subject to the recordkeeping requirements.

Company Name employee files are maintained by the human resource (HR) department and are considered confidential. Managers and supervisors, other than the HR director and his or her subordinates, may only have access to personnel file information on a need-to-know basis.

Personal employee information will be considered confidential and as such will be shared only as required and with those who have a need to have access to such information. All hard copy records will be maintained in locked, secure areas with access limited to those who have a need for such access.

The number one item that should not be kept in the employee's personnel file is medical information. Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.

As a suggestion, you may want to set up a company policy that the only people that are allowed to access an employee's personnel record are the human resources manager, the employee's supervisor or manager, and the employee himself.

Under the UK General Data Protection Regulation (retained from EU Regulation 2016/679 EU) (UK GDPR), individuals are entitled to submit a request for access to any personal data that the employer holds about them, ie any information from which they can be identified, directly or indirectly.

Examples of items that should not be included in the personnel file are:Pre-employment records (with the exception of the application and resume)Monthly attendance transaction documents.Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.More items...

No federal law grants employees the right to inspect their personnel files. However, many states do give employees such rights and spell out the terms under which employees are allowed to inspect those files.

More info

A former employee has the right to inspect personnel files within 10 business days after making a request. A written request to check files is required. C.R.S. § 8-2-129, provides, in part: ?Every employer shall, at least annually, upon the request of an employee, permit ...State law in North Carolina places certain requirements on handling state employee personnel records and establishes penalties for their violation. No access to ... Ordinarily, the only information that will be released from a staff member's personnel file in response to an outside inquiry will be job titles and dates of ... Employee records, other personal information regarding Town employees orState, may inspect any portion of a personnel file when such inspection is ... Requests to inspect personnel records must be submitted to the CVCC Personnelof North Carolina citizenship and complete a ?Public Records Inspect/Copy ... Employees have a right to request access to these records. Payroll Records. Washington State law requires employers to keep employees' payroll records for at ... Sex offender records ? The Public records law provides, in G.S. § 132-6, that public records may be requested by ?any person.? The North Carolina Press ... Such an official may inspect any personnel records when such an inspection is deemed by the college of the employee, applicant, or former employee whose ... To assist in our effort to process your request, be specific and thorough when providing the description of the requested record. If more information is needed, ...

North Carolina Request to Inspect Personnel File

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How to fill out North Carolina Request To Inspect Personnel File?

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What is included in a personnel file?

Who has the right to see your personnel records?

How long do you have to keep employee files in NC?

Should managers have access to employee files?

Is employee personal information confidential?

Which items should be kept separate from an employee's personnel file?

Who has access to payroll records?

Who has the right to see your personnel records UK?

What should not go in a personnel file?

Can I ask HR to see my file?

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