What are examples of personal files?

Examples of these are letters, emails, diaries, photographs and daily planners. Personal records also include things like student identification cards and drivers' licenses. Dance cards, in which people kept a record of their dance partners at various social events, could be considered a type of personal record.

What records should be kept in a personnel file?

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

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Personnel File Access Log

North Carolina Personnel File Access Log

Name: North Carolina Personnel File Access Log
Brand: US Legal Forms
Rating: 4.67 (407 reviews)

Category:

Employment - Personnel Files

State:

Multi-State

Control #:

US-AHI-259

Format:

Instant download

Description

This AHI form documents the number of time that the employee has viewed the personnel files. This form also requires the reason for the inspection and the person who supervised the inspection of the files.

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How to fill out North Carolina Personnel File Access Log?

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FAQ

Examples of items that should not be included in the personnel file are:Pre-employment records (with the exception of the application and resume)Monthly attendance transaction documents.Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.More items...

N. A file containing duplicates of records kept by an individual for ease of reference.

What employee records should you maintain?Records of all employees for a period of one year after termination.All payroll records for three years.Any benefit plan, seniority plan or merit system for the full period that the plan or system is in effect and for at least one year after its termination.More items...

Examples of these are letters, emails, diaries, photographs and daily planners. Personal records also include things like student identification cards and drivers' licenses. Dance cards, in which people kept a record of their dance partners at various social events, could be considered a type of personal record.

The number one item that should not be kept in the employee's personnel file is medical information. Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.

Personnel files usually contain documents that the employee has already reviewed and so he or she is familiar with their content. This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion.

A personnel file is a paper or electronic folder that contains HR and payroll documents related to new, existing, or past employees.

Personnel Files A personnel file may contain documents that fall into one of the following categories of records: Basic Information. This category includes personal information such as the employee's full name, social security number, address, and birth date.

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

More info

Each agency that maintains any accessible personnel record must make that record available to the individual to whom it pertains in a reasonably ... F. The employee (or his/her authorized agent), applicant for employment, or former employee who is the subject of a personnel record may have access to ...Prior to the Act, the public had access to only the employee's currentemployers required to maintain a public record of an employee's ... The documents within an employee personnel file should cover the entire employment lifecycle, from offer letters and W-4 forms to performance ... In the state of North Carolina, current and former employees have a right to access personal recording indicating exposure to toxic or other harmful materials. Do I have the right to see my personnel file? Minnesota employers are required to provide employees with access to their personnel record upon written ... Current employees can request copies of personnel files at least annually and an ex-employee can request access to their files once after ... Human resources may have to look through personnel files in order toto access an employee's personnel record are the human resources ... For example, they may use a time clock, have a timekeeper keep track of employee's work hours, or tell their workers to write their own times on the records. It may be accomplished as part of the consent agenda, by resolution, or by other action. Please send a copy of the completed signature page to the Records ...

North Carolina Personnel File Access Log

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What documents should not be in a personnel file?

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Which items should be kept separate from an employee's personnel file?

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