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Fictitious Name Certificate Definition: A legal document showing the operating name of a company, as opposed to the legal name of the company. To file for a fictitious business name, you must complete some paperwork (usually a simple onepage form) and pay the applicable filing fee.Banks often will require you to show them the DBA filing or assumed name certificate as proof you registered the name. If you conduct business as yourself using your legal name, you won't need to register anywhere. The entity filing the assumed name is a: (Select the appropriate entity type below.) For-profit Corporation. Limited Liability Company. How does the partnership file an assumed name certificate with the Secretary of State? There are several requirements that must be met to complete the filing of a Fictitious Business Name Statement. Filing Requirements. There are several requirements that must be met to complete the filing of a Fictitious Business Name Statement.