[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Return of Overpayment Dear [Client's Name], I am writing to inform you that an overpayment has been made on your account with [Your Company Name]. It has come to our attention that you have erroneously paid an excess amount in the sum of [Overpayment Amount] on [Date of Overpayment]. We want to assure you that maintaining transparency and ensuring accurate financial transactions is of utmost importance to us. After carefully reviewing your account, we have confirmed the overpayment and appreciate your prompt attention to this matter. We attach a detailed breakdown of the payment history for your reference. Included in the breakdown are the original invoice(s) and the subsequent payment(s) made by you. We understand that errors can occur, and we apologize for any inconvenience this may have caused. In accordance with our policy, we will promptly process a refund for the overpayment amount. Please find enclosed a check for [Overpayment Amount] made payable to [Client's Name]. We kindly request that you deposit this refund in a timely manner. If you prefer an alternative method of refund, such as direct bank transfer, please contact us at [Your Phone Number] or [Your Email Address] to discuss the details. We value your satisfaction as a client and will be happy to accommodate your needs. Additionally, please be advised that we have corrected our billing system to ensure this overpayment issue does not recur in the future. We apologize for any inconvenience caused and appreciate your understanding. Once again, we apologize for any confusion caused by the overpayment, and we appreciate your cooperation. Should you have any further questions or concerns, please do not hesitate to contact our accounting department at [Accounting Department Phone Number] or [Accounting Department Email Address]. Thank you for your attention to this matter, and we appreciate your continued partnership with [Your Company Name]. We look forward to serving you in the future. Sincerely, [Your Name] [Your Title/Designation] [Your Company Name] Enclosure: — Check for OverpaymenAmountun— - Payment breakdown
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Return of Overpayment Dear [Client's Name], I am writing to inform you that an overpayment has been made on your account with [Your Company Name]. It has come to our attention that you have erroneously paid an excess amount in the sum of [Overpayment Amount] on [Date of Overpayment]. We want to assure you that maintaining transparency and ensuring accurate financial transactions is of utmost importance to us. After carefully reviewing your account, we have confirmed the overpayment and appreciate your prompt attention to this matter. We attach a detailed breakdown of the payment history for your reference. Included in the breakdown are the original invoice(s) and the subsequent payment(s) made by you. We understand that errors can occur, and we apologize for any inconvenience this may have caused. In accordance with our policy, we will promptly process a refund for the overpayment amount. Please find enclosed a check for [Overpayment Amount] made payable to [Client's Name]. We kindly request that you deposit this refund in a timely manner. If you prefer an alternative method of refund, such as direct bank transfer, please contact us at [Your Phone Number] or [Your Email Address] to discuss the details. We value your satisfaction as a client and will be happy to accommodate your needs. Additionally, please be advised that we have corrected our billing system to ensure this overpayment issue does not recur in the future. We apologize for any inconvenience caused and appreciate your understanding. Once again, we apologize for any confusion caused by the overpayment, and we appreciate your cooperation. Should you have any further questions or concerns, please do not hesitate to contact our accounting department at [Accounting Department Phone Number] or [Accounting Department Email Address]. Thank you for your attention to this matter, and we appreciate your continued partnership with [Your Company Name]. We look forward to serving you in the future. Sincerely, [Your Name] [Your Title/Designation] [Your Company Name] Enclosure: — Check for OverpaymenAmountun— - Payment breakdown
