[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Return of Overpayment Dear [Client's Name], I am writing to inform you that an overpayment has been made on your account with [Your Company Name]. It has come to our attention that you have erroneously paid an excess amount in the sum of [Overpayment Amount] on [Date of Overpayment]. We want to assure you that maintaining transparency and ensuring accurate financial transactions is of utmost importance to us. After carefully reviewing your account, we have confirmed the overpayment and appreciate your prompt attention to this matter. We attach a detailed breakdown of the payment history for your reference. Included in the breakdown are the original invoice(s) and the subsequent payment(s) made by you. We understand that errors can occur, and we apologize for any inconvenience this may have caused. In accordance with our policy, we will promptly process a refund for the overpayment amount. Please find enclosed a check for [Overpayment Amount] made payable to [Client's Name]. We kindly request that you deposit this refund in a timely manner. If you prefer an alternative method of refund, such as direct bank transfer, please contact us at [Your Phone Number] or [Your Email Address] to discuss the details. We value your satisfaction as a client and will be happy to accommodate your needs. Additionally, please be advised that we have corrected our billing system to ensure this overpayment issue does not recur in the future. We apologize for any inconvenience caused and appreciate your understanding. Once again, we apologize for any confusion caused by the overpayment, and we appreciate your cooperation. Should you have any further questions or concerns, please do not hesitate to contact our accounting department at [Accounting Department Phone Number] or [Accounting Department Email Address]. Thank you for your attention to this matter, and we appreciate your continued partnership with [Your Company Name]. We look forward to serving you in the future. Sincerely, [Your Name] [Your Title/Designation] [Your Company Name] Enclosure: — Check for OverpaymenAmountun— - Payment breakdown
North Dakota Sample Letter for Return of Overpayment to Client
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How to fill out Sample Letter For Return Of Overpayment To Client?
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Inform a Customer of an Overpayment ? Example Letters, Guides and Samples Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
Issue a Credit Regular customers will often choose to leave the money on account because it's easiest for both parties. If this is the case, the business must issue a credit to the customer's account. The amount overpaid on the invoice is recorded as a credit on the balance sheet, not in a revenue account.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
Dear [Employee], A salary overpayment has been identified on a previous pay period and has been submitted to University Payroll & Benefits for processing. University Payroll & Benefits will send you notification of the overpayment along with the collection process needed to satisfy this debt.
I am writing to you because I have been informed that I have been overpaid. I (am/was employed/engaged) by you from (enter date) to the (enter date) as a (enter job title) on a (enter job type - full time, part time or agency/casual) basis. You have stated that I have been overpaid by a total sum of (enter amount).
Options for handling overpayments are to either refund the amount or establish a credit for it. The receiver cannot keep an overpayment, as it is neither revenue nor income. Account credits caused by customer overpayment are recorded as liabilities or contra-assets on the balance sheet until applied against an invoice.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
If the invoice is from a regular supplier, the easiest solution is often to apply the overpayment to a new or existing invoice. Other options include refunding the overpayment or being given a credit note that you can allocate against a future invoice.
How to Send an Incorrect Payment Letter to Customers (Template Included) Choose a Clear Subject Line. Bring Attention to the Incorrect Payment. Apologize for the Error. Explain How to Correct the Error. Offer Additional Service. Incorrect Payment Templates You Can Use. Conclusion.
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
