North Dakota Sample Letter for Disputed Bill

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• Control #: US-0160LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form.

Subject: Disputed Bill Notification — Urgent Attention Requested [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Dear [Recipient's Name], I hope this letter finds you well. I am writing to formally dispute a bill that I have recently received from your company [Company Name]. As a resident of North Dakota, I believe it is crucial to address this matter promptly and amicably. To provide you with an overview of the situation, I have meticulously reviewed the bill in question and have identified discrepancies that must be resolved immediately. The purpose of this letter is to request your immediate attention to address and rectify these concerns. Firstly, I would like to discuss the charges related to [Item/Service]. Upon thorough examination, it has come to my attention that the amount billed for this specific service greatly exceeds the initially agreed-upon amount. I kindly request a detailed breakdown of the charges incurred to ensure transparency and accuracy. Furthermore, I have noticed discrepancies in the timing of the charges. The billing statement includes charges for services allegedly rendered during a period when I was clearly not utilizing or had terminated any services provided by your company. I firmly state that I have not availed myself of any services during the mentioned period. Therefore, I expect a thorough investigation into this matter should be conducted promptly. To support my claim, I have attached copies of relevant documentation, service agreements, contracts, or any other relevant proof that validates my assertions and supports my position. In accordance with the Fair Debt Collection Practices Act, I kindly request that all collection activities be halted until this matter is thoroughly reviewed and resolved. Please provide written confirmation acknowledging the receipt of this dispute letter and your intent to conduct a fair investigation into the matter. It is crucial for all parties involved to actively cooperate and engage in open and honest communication during this process. I genuinely believe that a prompt resolution can be reached, thus avoiding any unnecessary legal actions. Should you require any additional information or documentation to facilitate the resolution of this disputed bill, please contact me at your earliest convenience using the contact information provided above. Thank you for your attention to this matter. I look forward to your swift response and prompt resolution to avoid any further misunderstanding and inconvenience both for me and your company. Sincerely, [Your Name]