Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: North Dakota Checklist for Drafting a Lease or Agreement for Trade Show Exhibit Space Introduction: When planning to participate in a trade show or exhibition in North Dakota, it is essential for exhibitors to understand the legal considerations and requirements associated with leasing or entering into an agreement for exhibit space. This checklist aims to provide a comprehensive guideline for drafting a lease or agreement that ensures the smooth execution of your business's trade show presence. 1. Determine the Type of Lease or Agreement: — Standard Lease: A traditional lease agreement for the rental of exhibit space, typically outlining terms and conditions, space allocation, rental fees, and duration. — Sublease Agreement: In cases where exhibitors who have previously leased space need to sublease a portion to another party, a separate sublease agreement is required. — License Agreement: Instead of a lease, some exhibitions may use a license agreement to grant permission for the temporary use of exhibit space. 2. Identify the Parties Involved: — Clearly identify the names and contact information of the lessor (exhibition organizer) and lessee (exhibitor). — If applicable, include information about any authorized representatives or agents acting on behalf of either party. 3. Describe the Exhibit Space: — Provide a detailed description of the location, dimensions, and specific requirements of the allotted exhibit space. — Include specifications such as booth number, floor plan, electricity, utilities, lighting, and any other relevant amenities provided by the lessor. 4. Determine Dates and Rental Duration: — State the rental period, including specific dates for the booth setup, exhibition days, dismantling, and cleanup requirements. — Clearly indicate the setup and dismantling times, including any penalties for failure to comply. 5. Outline Rental Fees and Payment Terms: — Specify the total rental fee and any additional charges (e.g., security deposit or insurance). — Define the due dates for payments, terms of refund or cancellation, and any penalties for late payments or breaches of the agreement. 6. Clarify Exhibitor's Responsibilities: — Clearly outline the exhibitor's obligations regarding booth setup, display design, maintaining a presentable appearance, and adhering to safety regulations. — Specify requirements for insurance coverage, liability, and indemnification. 7. Detail Lessors' Responsibilities: — Highlight the lessor's responsibilities, including providing clean and safe premises, assistance during booth setup, security, and any additional services or support offered. 8. Include Force Mature Clause: — Consider including a clause outlining unforeseen circumstances (e.g., natural disasters, strikes, or emergencies) that may cause the event's cancellation, providing guidance for refunds or rescheduling. 9. Address Dispute Resolution: — Determine a dispute resolution mechanism, such as mediation or arbitration, to settle any conflicts that may arise during or after the exhibition. 10. Include Governing Law and Venue: — Specify the jurisdiction whose laws will govern the agreement and the appropriate venue for resolving any legal disputes that may occur. Conclusion: Drafting a detailed lease or agreement for the use of exhibit space at a trade show or exhibition in North Dakota is crucial to ensure a smooth and successful participation. By following this checklist and tailoring it to your specific needs, you'll be well-prepared to engage in business activities at trade shows in North Dakota efficiently.
