Nebraska Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Dear [Hotel Name], I am writing to confirm the reservation for our corporate guest, [Guest Name], who will be arriving at your hotel on [arrival date]. We appreciate your attention to detail and impeccable service, which have always made our guests' stay satisfactory. Our company, [Company Name], has selected your hotel as the preferred accommodation for our corporate executives due to your luxurious amenities, convenient location, and outstanding reputation. We have complete confidence that [Guest Name] will be well taken care of during their stay. To ensure a seamless experience for our esteemed guest, we kindly request the following: 1. Executive Suite: Please confirm that a well-appointed executive suite with [specific requirements, such as a king-sized bed, separate living area, and a work desk] is reserved in the name of [Guest Name]. 2. Airport Transfer: Kindly arrange a comfortable and convenient airport transfer from [airport name] to your hotel. Please ensure the assigned driver is punctual and ready to welcome [Guest Name] upon their arrival. 3. Welcome Amenities: Please prepare a personalized welcome amenity for [Guest Name]. This could include a fruit basket, bottled water, and a personalized note from our company expressing our gratitude for their choice of accommodation. 4. High-speed Internet: As reliable and fast internet access is crucial for our corporate guest, please confirm that the executive suite is equipped with complimentary high-speed internet. 5. Early Check-In: If possible, please make arrangements for an early check-in for [Guest Name], as their flight is scheduled to arrive in the morning. We greatly appreciate your efforts in ensuring their smooth transition from the airport to their room. 6. Conference Room: Our company may require access to a well-equipped conference room during [Guest Name]'s stay. Kindly provide information about availability, additional charges (if any), and reservation procedures. 7. Business Center: To facilitate any urgent business needs, we kindly request that your hotel provides a well-equipped business center, including printing and scanning facilities. 8. Dining Options: Please provide a list of your hotel's dining options, including any specialty restaurants or room service menus. Additionally, note the availability of vegetarian or vegan options. Our corporate guest's satisfaction is of utmost importance to us, and we trust that your hotel's exceptional service will exceed their expectations. We kindly request a prompt acknowledgment of this letter and confirmation of all arrangements. Should you require any further information or have any questions, please do not hesitate to contact us. Thank you for your attention to these matters. We are confident that [Guest Name]'s stay at your esteemed hotel will be both comfortable and memorable. We look forward to a successful partnership with your hotel in the future. Sincerely, [Your Name] [Your Title] [Company Name] [Email] [Phone Number]

Dear [Hotel Name], I am writing to confirm the reservation for our corporate guest, [Guest Name], who will be arriving at your hotel on [arrival date]. We appreciate your attention to detail and impeccable service, which have always made our guests' stay satisfactory. Our company, [Company Name], has selected your hotel as the preferred accommodation for our corporate executives due to your luxurious amenities, convenient location, and outstanding reputation. We have complete confidence that [Guest Name] will be well taken care of during their stay. To ensure a seamless experience for our esteemed guest, we kindly request the following: 1. Executive Suite: Please confirm that a well-appointed executive suite with [specific requirements, such as a king-sized bed, separate living area, and a work desk] is reserved in the name of [Guest Name]. 2. Airport Transfer: Kindly arrange a comfortable and convenient airport transfer from [airport name] to your hotel. Please ensure the assigned driver is punctual and ready to welcome [Guest Name] upon their arrival. 3. Welcome Amenities: Please prepare a personalized welcome amenity for [Guest Name]. This could include a fruit basket, bottled water, and a personalized note from our company expressing our gratitude for their choice of accommodation. 4. High-speed Internet: As reliable and fast internet access is crucial for our corporate guest, please confirm that the executive suite is equipped with complimentary high-speed internet. 5. Early Check-In: If possible, please make arrangements for an early check-in for [Guest Name], as their flight is scheduled to arrive in the morning. We greatly appreciate your efforts in ensuring their smooth transition from the airport to their room. 6. Conference Room: Our company may require access to a well-equipped conference room during [Guest Name]'s stay. Kindly provide information about availability, additional charges (if any), and reservation procedures. 7. Business Center: To facilitate any urgent business needs, we kindly request that your hotel provides a well-equipped business center, including printing and scanning facilities. 8. Dining Options: Please provide a list of your hotel's dining options, including any specialty restaurants or room service menus. Additionally, note the availability of vegetarian or vegan options. Our corporate guest's satisfaction is of utmost importance to us, and we trust that your hotel's exceptional service will exceed their expectations. We kindly request a prompt acknowledgment of this letter and confirmation of all arrangements. Should you require any further information or have any questions, please do not hesitate to contact us. Thank you for your attention to these matters. We are confident that [Guest Name]'s stay at your esteemed hotel will be both comfortable and memorable. We look forward to a successful partnership with your hotel in the future. Sincerely, [Your Name] [Your Title] [Company Name] [Email] [Phone Number]