Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Nebraska Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition When drafting a lease or agreement for the use of exhibit space at a trade show or exhibition in Nebraska, it is crucial to ensure that all necessary terms and conditions are included to protect both the exhibitors and the event organizers. Here is a detailed description of what should be covered in the checklist: 1. Event Details: Include the name and location of the trade show or exhibition, along with the specific dates and operating hours. Also, mention any specific rules or regulations that exhibitors must adhere to during the event. 2. Exhibit Space Allocation: Specify the assigned exhibit space area for each exhibitor, including booth number, measurements, and any restrictions on signage, displays, or structures. Clearly define the boundaries and indicate the method of allocation, whether through a lottery system or a predetermined assignment. 3. Lease Term and Payments: State the duration of the lease, starting from the setup day until the end of the event, and mention the fees associated with the exhibition space rental. Outline the payment schedule, including any deposits, down payments, or penalties for late payments. 4. Exhibitor's Obligations: Describe the responsibilities of the exhibitors, such as adhering to event rules and regulations, maintaining a professional appearance, and keeping their exhibit space clean and safe. Include any additional obligations, such as providing insurance certificates or obtaining necessary permits. 5. Changes and Cancellations: Outline the process for making changes or cancellations to the lease agreement. Specify any deadlines or fees associated with modifications, and mention any terms related to refunds or credits in case of cancellation. 6. Indemnification and Liability: Include provisions pertaining to indemnification, holding harmless, and releasing the event organizers from any claims, damages, or liabilities arising out of the exhibitor's participation. This should cover incidents such as accidents, injuries, property damage, or copyright infringements. 7. Insurance Requirements: Specify the minimum insurance coverage required from exhibitors, including general liability insurance and worker compensation insurance if applicable. Clearly state the deadline for providing proof of insurance and the consequences of failing to comply. 8. Termination Clause: Include a termination clause that outlines the conditions under which either party can terminate the agreement, such as non-compliance with rules, misconduct, or failure to make payment. Define any penalties or remedies for breach of contract. 9. Force Mature: Acknowledge the possibility of unforeseen circumstances that may prevent the event from taking place or disrupt the exhibitor's participation, such as natural disasters, strikes, or governmental actions. Outline the rights and obligations of both parties in such situations. 10. Governing Law and Jurisdiction: Specify the governing law for the agreement, which would typically be Nebraska law for a trade show or exhibition held in the state. Mention the exclusivity of jurisdiction, i.e., the courts where any disputes will be resolved. Different types of Nebraska Checklists for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition may include variations depending on the specific requirements of different types of trade shows or exhibitions, such as: — Outdoor Exhibitions: Additional terms related to weather contingencies, security measures for outdoor spaces, parking allocation, and cleanup responsibilities may be included. — Art Exhibitions: Special provisions regarding the display, handling, and insurance of valuable artworks might be addressed. — Food or Beverage Exhibitions: Additional requirements related to health and safety regulations, permits, and licensing for food and beverage exhibitors might be included. It is advisable to consult with legal professionals experienced in contract law or event management to ensure that the lease or agreement conforms to Nebraska state laws and covers all the necessary aspects related to the use of exhibit space at a trade show or exhibition.Nebraska Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition When drafting a lease or agreement for the use of exhibit space at a trade show or exhibition in Nebraska, it is crucial to ensure that all necessary terms and conditions are included to protect both the exhibitors and the event organizers. Here is a detailed description of what should be covered in the checklist: 1. Event Details: Include the name and location of the trade show or exhibition, along with the specific dates and operating hours. Also, mention any specific rules or regulations that exhibitors must adhere to during the event. 2. Exhibit Space Allocation: Specify the assigned exhibit space area for each exhibitor, including booth number, measurements, and any restrictions on signage, displays, or structures. Clearly define the boundaries and indicate the method of allocation, whether through a lottery system or a predetermined assignment. 3. Lease Term and Payments: State the duration of the lease, starting from the setup day until the end of the event, and mention the fees associated with the exhibition space rental. Outline the payment schedule, including any deposits, down payments, or penalties for late payments. 4. Exhibitor's Obligations: Describe the responsibilities of the exhibitors, such as adhering to event rules and regulations, maintaining a professional appearance, and keeping their exhibit space clean and safe. Include any additional obligations, such as providing insurance certificates or obtaining necessary permits. 5. Changes and Cancellations: Outline the process for making changes or cancellations to the lease agreement. Specify any deadlines or fees associated with modifications, and mention any terms related to refunds or credits in case of cancellation. 6. Indemnification and Liability: Include provisions pertaining to indemnification, holding harmless, and releasing the event organizers from any claims, damages, or liabilities arising out of the exhibitor's participation. This should cover incidents such as accidents, injuries, property damage, or copyright infringements. 7. Insurance Requirements: Specify the minimum insurance coverage required from exhibitors, including general liability insurance and worker compensation insurance if applicable. Clearly state the deadline for providing proof of insurance and the consequences of failing to comply. 8. Termination Clause: Include a termination clause that outlines the conditions under which either party can terminate the agreement, such as non-compliance with rules, misconduct, or failure to make payment. Define any penalties or remedies for breach of contract. 9. Force Mature: Acknowledge the possibility of unforeseen circumstances that may prevent the event from taking place or disrupt the exhibitor's participation, such as natural disasters, strikes, or governmental actions. Outline the rights and obligations of both parties in such situations. 10. Governing Law and Jurisdiction: Specify the governing law for the agreement, which would typically be Nebraska law for a trade show or exhibition held in the state. Mention the exclusivity of jurisdiction, i.e., the courts where any disputes will be resolved. Different types of Nebraska Checklists for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition may include variations depending on the specific requirements of different types of trade shows or exhibitions, such as: — Outdoor Exhibitions: Additional terms related to weather contingencies, security measures for outdoor spaces, parking allocation, and cleanup responsibilities may be included. — Art Exhibitions: Special provisions regarding the display, handling, and insurance of valuable artworks might be addressed. — Food or Beverage Exhibitions: Additional requirements related to health and safety regulations, permits, and licensing for food and beverage exhibitors might be included. It is advisable to consult with legal professionals experienced in contract law or event management to ensure that the lease or agreement conforms to Nebraska state laws and covers all the necessary aspects related to the use of exhibit space at a trade show or exhibition.
